Executive Assistant to Group Managing Director

SmartHire by SEEK; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable executive recruitment firm in Malaysia is seeking an Executive Assistant to the Group Managing Director. The role involves providing administrative and operational support, including managing schedules, coordinating travel, and acting as a liaison with stakeholders. The ideal candidate is organized, discreet, and has at least 2–4 years of experience in a similar role. Proficiency in Microsoft Office and excellent communication skills in multiple languages are essential for success. Attractive benefits are offered.

Benefits

Social Security (SOCSO)

Employee Provident Fund (EPF)

Qualifications

• Minimum 2–4 years of experience as an Executive Assistant or equivalent role.
• Fluency in English, Bahasa Malaysia, and Mandarin; knowledge of other Chinese dialects is a plus.
• Able to handle confidential matters with discretion.

Responsibilities

• Provide administrative support to the Group Managing Director and senior management team.
• Act as the main point of contact between the GMD and stakeholders.
• Coordinate travel arrangements and manage schedules and communications.

Skills

Excellent communication skills

Organizational skills

Proficiency in Microsoft Office

Proactiveness

Strong time management

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Executive Assistant to Group Managing Director

This is a fantastic opportunity for a highly organized and proactive individual to provide comprehensive administrative and operational support to the Group Managing Director and senior management team. You will be the main point of contact between the GMD and internal/external stakeholders, managing calendars, preparing agendas, and coordinating travel arrangements, among other responsibilities. If you are detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and discretion, this role is for you.

Our client is seeking an Executive Assistant to join their team!

Our client offers an attractive remuneration package and other benefits.

What you'll be doing?

• Provide support: Offer direct administrative and secretarial support to the Group Managing Director and senior leadership team.
• Act as a liaison: Serve as the main point of contact between the GMD and internal/external stakeholders.
• Manage schedules: Efficiently manage the GMD’s calendar, appointments, meetings, and follow-ups.
• Prepare documents: Prepare agendas, record meeting minutes, and track action items.
• Assist in presentations: Help in preparing business reports, presentations, and correspondence.
• Coordinate travel: Coordinate travel arrangements, itineraries, and logistics for the GMD and management.
• Handle confidential information: Manage confidential and sensitive information with professionalism.
• Support initiatives: Support the GMD in strategic initiatives, project tracking, and communication follow-ups.
• Liaise with departments: Liaise with all departments to ensure tasks and decisions are implemented smoothly.
• Conduct research: Conduct research or gather data as required for decision-making.
• Manage communications: Manage phone calls, emails, and correspondence efficiently and confidentially.

Who are they looking for?

• Educational background: Minimum Diploma or Bachelor’s Degree / Diploma in Business Administration, Management, or related field.
• Experience: Minimum 2–4 years of experience as an Executive Assistant, Personal Assistant, or equivalent role supporting senior management.
• Communication skills: Excellent communication and interpersonal skills in English, Bahasa Malaysia and Mandarin is required. Fluent in other Chinese dialect (Hokkien, Cantonese etc) is an added advantage.
• Organizational skills: Highly organized, with strong time management and multitasking skills.
• Technical skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discretion: Discreet, dependable, and able to handle confidential matters.
• Proactiveness: Proactive and resourceful in solving problems and managing priorities.

Benefits

• Social Security (SOCSO)
• Employee Provident Fund (EPF)

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We encourage everyone who meets the requirements to apply. Your unique skills and experiences are what make you a perfect fit for this role.

All information received will be kept strictly confidential and will be used only for employment-related purposes.