Executive Assistant to Director

Nexus Capital Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Subang Jaya is seeking a Personal Assistant to support the Director. The role includes managing schedules, client communication, and project management. Candidates should have a Bachelor's Degree and 3-5 years of relevant experience. Proficiency in English and strong organizational skills are essential. This position is open to Malaysian citizens only.

Qualifications

• 3-5 years of experience in a Personal Assistant or similar role.
• Strong problem-solving skills with solution-oriented mindset.
• Excellent interpersonal and client-facing communication skills.

Responsibilities

• Manage schedules, appointments, and key priorities for the Director.
• Act as main liaison to clients, partners, and internal teams.
• Draft, review, and manage confidential documents and reports.

Skills

Problem-solving skills

Interpersonal communication

Time management

MS Office proficiency

Education

Bachelor's Degree in Business Administration or related fields

Tools

Excel

PowerPoint

Outlook

Job description

Responsibilities

• Serve as the right hand to the Director, managing schedules, appointments, and key priorities.
• Act as the main liaison between the Director and clients, partners, and internal teams to ensure smooth communication and follow-ups.
• Proactively identify issues or bottlenecks in daily operations and provide practical, well-reasoned solutions.
• Draft, review, and manage confidential documents, financial data, business correspondences, and reports.
• Support the Director in project management and execution, ensuring timely delivery and task completion.
• Handle ad‑hoc requests and special projects assigned by the Director.

Qualifications

• Minimum Bachelor’s Degree in Business Administration, Management, or related fields.
• At least 3–5 years of experience in a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior management.
• Strong problem-solving skills with a solution-oriented mindset.
• Excellent interpersonal and client-facing communication skills.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Able to work independently with discretion and professionalism.
• Proficient in English (Mandarin and Bahasa Malaysia are a plus).
• Strong command of MS Office tools (especially Excel, PowerPoint, Outlook).
• This position is open to Malaysian citizens only.