Executive Assistant to Director

Kun Way Enterprise Sdn.Bhd.; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading enterprise in Malaysia is seeking a high-caliber Executive Assistant (EA) to strategically partner with the Director. This pivotal role demands an adaptable and resourceful individual to manage a diverse range of tasks beyond traditional support, including project execution, stakeholder management, and research reporting. The ideal candidate has 3–7 years of experience as an Executive Assistant or similar, with a Bachelor's degree and proficiency in Microsoft Office and research skills. Mandarin proficiency is mandatory.

Qualifications

• 3–7 years of experience as an Executive Assistant or similar role.
• Prior experience supporting senior management is preferred.
• High proficiency in Microsoft Office and research tools.

Responsibilities

• Act as a strategic aide and execution partner to the Director.
• Manage the Director’s calendar and travel arrangements.
• Conduct independent research and prepare reports.

Skills

Strong organizational skills

Excellent communication skills

Proficient in Microsoft Office

Research and analytical skills

Adaptability

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

You can now search for people on SEEK. Make your profile public so you can be found by more employers. Update profile visibility

We are seeking a high-caliber Executive Assistant (EA) to serve as the strategic partner, execution arm, and operational backbone to the Director. This role goes far beyond traditional administrative support. The successful candidate will function as the eyes, ears, and trusted proxy of the Director, actively assisting in strategy formulation, planning, and hands-on execution across business, operational, and special projects.

This is a high-impact, high-accountability role for a resourceful, adaptable, and execution-driven individual who thrives in a fast-paced, dynamic environment and is comfortable operating across strategic, tactical, and operational levels.

Key Responsibilities

• Strategic & Execution Support
  • Act as a strategic aide and execution partner to the Director in planning, coordinating, and delivering key initiatives.
  • Translate strategic direction into actionable execution plans, tracking milestones, progress, and outcomes.
  • Drive end-to-end execution of assigned projects, ensuring timely delivery, quality outcomes, and measurable impact.
  • Proactively identify risks, gaps, and opportunities, and propose solutions to enhance effectiveness and efficiency.
• Operational & Administrative Excellence
  • Manage the Director’s calendar, scheduling, meetings, travel arrangements, and logistics with high accuracy and discretion.
  • Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items.
  • Filter, prioritise, and manage incoming communications and requests, ensuring optimal use of the Director’s time.
  • Handle routine, manual, and time‑consuming tasks, enabling the Director to focus on high-level strategic priorities.
• Research, Reporting & Presentation
  • Conduct independent research on assigned subjects and prepare concise reports, briefs, and analysis.
  • Develop high-quality presentations, proposals, and executive summaries on behalf of the Director.
  • Compile data, insights, and progress updates into structured management reports for leadership discussions.
• Stakeholder & Relationship Management
  • Serve as a key liaison between the Director and internal teams, management, and external stakeholders.
  • Build strong working relationships across all levels of the organization.
  • Coordinate meetings, engagements, and communications with business partners, clients, regulators, and service providers when required.
• Ad-hoc & Special Projects
  • Support special initiatives and ad-hoc assignments as directed, often under tight timelines.
  • Adapt quickly to changing priorities and emerging business needs.
  • Step in as the Director’s representative when appropriate, ensuring continuity of execution.

Requirements

• Professional & Technical Skills
  • Strong organizational, planning, and execution capabilities.
  • Excellent written and verbal communication skills.
  • High proficiency in Microsoft Office / Google Workspace, including PowerPoint / Slides and Excel / Sheets.
  • Tech-savvy, comfortable using productivity tools, collaboration platforms, and digital research tools.
  • Strong research, analytical, reporting, and presentation skills.
• Experience & Qualifications
  • Bachelor’s degree in Business Administration, Management, Communications, or related field.
  • Minimum 3–7 years of relevant experience as an Executive Assistant, Project Coordinator, Chief of Staff, Management Associate, or similar role.
  • Prior experience supporting senior management / C-suite / directors preferred.
  • Experience in project management, consulting, operations, or strategy execution is a strong advantage.
• Personal Attributes
  • High integrity, discretion, and trustworthiness – confidentiality is paramount.
  • Highly resourceful and proactive, with a strong sense of ownership.
  • Execution-driven, hands-on, and outcome-oriented — willing to roll up sleeves to get things done.
  • Adaptable, resilient, and calm under pressure, able to manage multiple priorities simultaneously.
  • People-oriented, able to work effectively with stakeholders at all levels.
  • Flexible and agile, comfortable with change, ambiguity, and ad-hoc assignments.
  • Strong learning mindset with a growth-oriented attitude.
• Language Proficiency
  • Mandarin – Mandatory (to interact with stakeholders)
  • Bahasa Malaysia – Advantage (to interact with government officials)
• Additional Requirements
  • Willingness to travel on assignments when required.
  • Flexible working hours to accommodate business needs.
  • Comfortable handling confidential and sensitive matters with professionalism.

Unlock job insights

Your application will include the following questions:

• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Director?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• Which of the following languages are you fluent in?

Researching careers? Find all the information and tips you need on career advice.