Executive Assistant and Coordinator

oilandgasjobsearch.com; Pahang; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading energy company in Malaysia is seeking an Executive Assistant and Coordinator to join its HSSE & Sustainability team. This role involves managing travel and administrative tasks, handling SAP transactions, and supporting safety and sustainability initiatives. The ideal candidate has a diploma or degree in a relevant field and at least 5 years of experience in a similar role. The position offers a chance to contribute to operational excellence and continuous improvement.

Qualifications

• Minimum 5 years of experience in a similar role, preferably in the energy or industrial sector.
• Self-driven, detail-oriented, and able to work independently.

Responsibilities

• Manage travel, accommodation, and administrative tasks.
• Handle SAP transactions, including purchase requisitions and invoice processing.
• Support the roll-out and maintenance of the Company Management System.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Familiarity with HSSE management systems

Education

Diploma or degree in environmental science, occupational safety, engineering

Job description

Overview

We are looking for a highly capable Executive Assistant and Coordinator to join our HSSE & Sustainability team at TotalEnergies EP Malaysia. This role is pivotal in ensuring smooth departmental operations, supporting management systems, and driving safety and sustainability initiatives.

Responsibilities

• Manage travel, accommodation, and administrative tasks in line with company procedures.
• Handle SAP transactions, including purchase requisitions, service entries, and invoice processing.
• Track and coordinate timely renewals of permits, licenses, and audit schedules.
• Consolidate and prepare reports, dashboards, and presentations for internal and external stakeholders.
• Support the roll-out and maintenance of the Company Management System (CMS).
• Coordinate training programs and HRDC claims, and track team training progress.
• Actively contribute to safety practices as Assistant Floor Safety Manager and First Aider.

Candidate Profile

• A diploma or degree in environmental science, occupational safety, engineering, or a related field.
• Minimum 5 years of experience in a similar role, preferably in the energy or industrial sector.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Familiarity with HSSE management systems and sustainability reporting is an advantage.
• Self-driven, detail-oriented, and able to work independently.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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Why TotalEnergies?

At TotalEnergies, we are committed to operational excellence, sustainability, and continuous improvement. Join a global leader where your expertise will support a safer, more efficient workplace and contribute to our energy transition journey.