Executive Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Malacca City is seeking an Executive Assistant to provide secretarial support to HOD and senior managers in the SaT department. The successful candidate will manage calendars, coordinate travel plans, and ensure the efficient running of administrative tasks. Ideal candidates will have strong organizational skills, excellent communication abilities, and the capacity to work under deadlines. This role offers a dynamic work environment appreciated for its innovation and teamwork.

Qualifications

• Expertise in managing calendars and scheduling complex meetings.
• Ability to handle confidential matters with discretion and independence.
• Experience in office coordination and administrative support.

Responsibilities

• Manage calendar appointments and detailed travel plans.
• Handle correspondence, expenses, and leave verification.
• Ensure the smooth running of the SaT department.

Skills

Strong organizational skills

Good written and verbal communication skills

Ability to work under pressure

Job description

The Executive Assistant will provide secretarial support to HOD, Partners and Senior Managers in SaT department. The Executive Assistant also serves as administrative support within SaT department who provide comprehensive quality services for the department. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle SaT departments leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing rooms files
• Youll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment