Exec I, Administration

FUJIFILM; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading imaging and information company in Malaysia is seeking a skilled individual to support sales order processing and general administration. Responsibilities include performing order checking, ensuring compliance with sales policies, and assisting in bulk deal preparations. The ideal candidate will manage office tasks, track sales orders, and analyze related data for reporting. Excellent organizational and communication skills are essential for this role.

Qualifications

• Strong organizational skills to manage order documentation and customer information.
• Ability to analyze sales data and prepare reports for meetings.
• Familiarity with administrative duties including meeting minutes and travel arrangements.

Responsibilities

• Perform order checking and governance to ensure compliance with policies.
• Assist in bulk deal preparation and administration support.
• Manage office functions including equipment and supplies.

Job description

• Perform order checking and order governance when processing sales order documents and ensure the documentation comply with company Sales Management Policy & Regulations and related guidelines issued by respective department in order to achieve 1st pass rate sales orders.
• Ensure customer order and all related order documents eg. Agreement, Sales Simulations, ORF/RRF, Novation & resite documents to be created in ITSS system in accordance with company Sales Management Policy & Regulations and related guidelines issued by respective department.
• Follow up and keep track of outstanding documents (sales order related) with order admin for timely order release and order gross in. Consolidate monthly order tracking and submit to sales managers in a timely manner.

Assist in bulk deal preparation

• To provide administration support in Major Account in terms of preparing all information related to customer and machine information.
• Collaboration with BSSO team to cross check on all customer related information when preparing sales documentations.
• Familiarize with type of agreement to be used in different bulk order process.

General Administration

• Perform all administrative and secretarial functions supporting department.
• Attend meeting and prepare meeting minutes and other correspondence.
• Arrange for staff’s outstation and overseas business travelling including hotel and flight booking.
• Assist in preparing of reports presentation material and monthly sales report.
• Managing office equipment example papers, stationery, paper usage and copier machine.
• Perform housekeeping and assist in the facilities/securities management of office.
• Analysist on sales data and provide report for monthly meeting.
• Ad Hoc assignments as and when required by sales administration manager/ Senior Manager/ General Manager