Event Management Coordinator (mandarin)

InnovatePro Sdn Bhd; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A global event management company in Kuala Lumpur is seeking an experienced Event Manager to oversee planning and execution for Global Expos. The role involves coordinating events, managing logistics, and building relationships with vendors. Proficiency in Adobe Lightroom and Premiere Pro is essential, along with fluency in English, Mandarin, and Bahasa. The company offers competitive benefits including medical insurance, annual bonuses, and flexible working hours.

Benefits

EPF/SOCSO

Annual bonus

Medical insurance

Overtime pays

Medical Claim

Birthday Leave

Flexible Working Hours

Work Laptop and Monitor Provided

Annual Leave Encashment

5 working days

Qualifications

• Proven experience in event management or coordination.
• Ability to edit photos and videos using Adobe tools.
• Fluent in English, Mandarin, and Bahasa.

Responsibilities

• Oversee event planning and coordination.
• Capture photos and videos during events.
• Develop and edit video content using Adobe Premiere Pro.
• Manage logistics and operations for events.
• Coordinate merchandise tracking for events.
• Build relationships with global vendors.
• Prepare post-event reports with data insights.

Skills

Event management experience

Proficiency in Adobe Lightroom

Proficiency in Adobe Premiere Pro

Strong communication skills in English, Mandarin, and Bahasa

Vendor management skills

Understanding of merchandise logistics

Job description

Requirement

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa to ensure smooth communication with clients and vendors. Strong vendor management and communication skills, particularly in global event coordination.
• Solid understanding of merchandise logistics and inventory management.

Responsibility

• Oversee the complete event planning, coordination, and execution of all Global Expos.
• Capture photos and videos during the event to highlight key moments.
• Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.
• Handle logistics and day-to-day operations for events, ensuring smooth execution.
• Coordinate and track merchandise for the event, ensuring all items are delivered on time.
• Keep an organized inventory list and communicate with suppliers and vendors across different regions to manage stock.
• Establish and maintain strong relationships with global vendors.
• Manage and oversee the creation of event-related materials, including marketing content and merchandise for expos.
• Ensure event video and promotional materials are prepared and delivered in time for the event.
• Work closely with Country Managers (CMs) and the HQ design team to compile post‑event media and materials.
• Prepare detailed post‑event reports, including statistical data, branding visibility, total deposits, and a summary of direct clients and IB events.
• Handle event registrations, ensuring accurate and timely data entry.
• Assist sales teams with inquiries and support them in event‑related activities, including managing expo payments.
• Research and identify global expos that align with company objectives and opportunities for growth.
• Manage the logistics of participating in selected expos, ensuring the successful execution of the company’s presence.
• Ad‑hoc tasks as assigned by manager or senior.

Benefits

• EPF/SOCSO
• Annual bonus
• Medical insurance
• Overtime pays
• Medical Claim
• Birthday Leave
• Flexible Working Hours
• Work Laptop and Monitor Provided
• Annual Leave Encashment
• 5 working days