Education Administration

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A forward-thinking educational institution in Malacca seeks an Education Administrator to support the Leadership Team in various aspects of school operations. The ideal candidate should have a degree and experience in educational administration or marketing, with proficiency in MS Office and social media platforms. Strong command of English and Bahasa Malaysia is essential. This role offers an opportunity to contribute to a dynamic school environment while ensuring effective communication and organizational support.

Qualifications

• Strong command of English and Bahasa Malaysia is essential.
• Experience in educational administration is a plus.
• Degree level education is favorable.

Responsibilities

• Support the Leadership Team in managing school operations.
• Organize meetings and coordinate communication.
• Maintain confidentiality and handle correspondence professionally.
• Assist in preparing presentations and agendas for meetings.

Skills

Proficiency in social and video platforms

Excellent communication skills in English and Bahasa Malaysia

Strong organizational skills

Education

Degree or equivalent experience

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• To support the Leadership Team to lead the school effectively and efficiently.
• To understand and build relationships with all staff, students, and the school community.
• To understand the structure of the school in order to respond professionally to all enquiries.
• To work alongside the team to identify ways to keep improving and be confident in suggesting ideas for improvement.
• To attend to all correspondence, telephone calls and emails in a timely and professional manner.
• To maintain and coordinate the calendars of the Leadership Team, including prioritising and organising meetings and engagements, potentially including travel arrangements.
• In conjunction with the team arrange events, programmes, conferences and meetings by booking facilities, catering if required, inviting attendees, speakers and guests and other tasks as required.
• To assist with communications, including drafting correspondence, reviewing, and prioritising mail, making and returning telephone calls and electronic communication on behalf of the team.
• To maintain confidence and protect the organisation by keeping a strong level of confidentiality.
• To organise and maintain both paper and electronic files.
• To support the organisation of meetings, such as Board Meetings, and to prepare necessary documents required for said meetings.
• To welcome all guests and parents either visiting school or via other communication, in a friendly and confident manner.
• To maintain all office equipment and supplies as required.
• To source and collate background information for meetings as required.
• To prepare and distribute agendas and associated paperwork and to take minutes at certain meetings as required such as Senior Leadership Team meetings.
• To assist with the preparation and development of presentations as required by the team.
• To be proactive in support of the school in all communication.
• To be able to attend events out of hours as required.
• To be responsible for understanding and applying the Schools Safeguarding and Child Protection policies and procedures, including identifying and reporting any potential risk to a student's safety.
• To overtly work to support and deliver vision, mission and core values.

Qualifications

• Being educated to degree level will be an advantage.

Experience

• Experience as an Education Admin, preferably in an educational institution, or with a willingness to learn quickly about education.
• Minimum 2-3 years solid marketing experience or agency, preferably from consumer products, services or education sector.
• Proficiency in various social and video platforms preferred (Facebook, LinkedIn, Instagram, YouTube, etc.).
• Proficient in MS Office Word, Excel and PowerPoint.
• Good command of both written and spoken English and Bahasa Malaysia.