Document Controller (RS)

China Communications Construction (ECRL) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading engineering firm in Kuala Lumpur is seeking a Document Controller. Responsibilities include managing construction design documents, maintaining filing systems, and coordinating meetings. Proficiency in Microsoft Office and Mandarin is essential, along with strong organizational skills. Ideal candidates will have a diploma and at least one year of relevant experience. The role provides exposure to large-scale rail projects and a collaborative work environment that supports career development.

Benefits

Exposure to large-scale projects

Hands-on experience in document management systems

Collaborative work environment

Qualifications

• At least 1 year in document controller role.
• Strong organizational skills and ability to work independently.
• Proficiency in reading and writing Mandarin (essential for translation tasks).

Responsibilities

• Manage and control Electrical Engineering construction design documents.
• Archive approved design documents and distribute to relevant parties.
• Maintain project databases and filing systems (Aconex).
• Organize and coordinate system meetings, including reporting.
• Assist in coordinating with QAQC teams for audits.
• Translate formal documents between English, Mandarin, and Bahasa Malaysia.

Skills

Organizational skills

Proficiency in Microsoft Office

Mandarin proficiency

Education

Diploma in any field

Tools

Aconex

Job description

Responsibilities

Manage and control Electrical Engineering construction design documents and drawings, including physical submissions and records delivery to the client.

Archive approved design documents/drawings and distribute formal construction drawings to relevant parties.

Maintain and update project databases and filing systems (Aconex).

Organize and coordinate system meetings, including preparation, minute-taking, and reporting to the Head of Department.

Assist the department in coordinating with QAQC teams for internal and external audits.

Translate documents (e.g., formal letters) between English, Mandarin, and Bahasa Malaysia as required.

Requirements

Diploma in any field.

At least 1 year in document controller role

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Strong organizational skills and ability to work independently.

Proficiency in reading and writing Mandarin (essential for translation tasks).

Able to start work immediately will be an added advantage.

What You’ll Gain

Exposure to large-scale rail engineering and construction projects.

Hands‑on experience in document management systems and industry‑standard platforms (Aconex).

Opportunities to strengthen your expertise in project documentation, database management, and professional communication.

A collaborative work environment that supports learning, teamwork and continuous growth.

Career development exposure in document control, quality assurance, and project coordination within the rail industry.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Document Controller?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?
• How would you rate your Mandarin language skills?