Document Controller

MatchLink; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading project management firm in Selangor, Malaysia, is seeking a Document Control Specialist. The ideal candidate will organize and maintain project documents, implement document control systems, and ensure quality adherence in documentation processes. Candidates should have at least one year of relevant experience and possess a Bachelor's degree in Business Administration or a related field to succeed in this role. Knowledge of regulatory compliance is preferred. Competitive salary and benefits package will be provided.

Qualifications

• Minimum 1 year of working experience in a related field.
• Familiarity with project management methodologies.
• Experience in construction and engineering.

Responsibilities

• Organize and maintain project documents, including contracts and reports.
• Implement a document control system for easy retrieval and tracking.
• Conduct audits of document control processes for quality adherence.
• Monitor project documentation deadlines and ensure updates.

Skills

Document control

Project management

Regulatory compliance knowledge

Team support

Education

Bachelor’s degree in Business Administration, Information Management, or related field

Job description

Responsibilities

• Organize and maintain project documents, including contracts, reports, drawings, and correspondence.
• Implement and maintain a document control system to ensure easy retrieval and accurate tracking of all documents.
• Ensure that all documents are properly versioned and archived according to company and project standards.
• Review documents for completeness and compliance with company standards before distribution.
• Conduct regular audits of document control processes to ensure adherence to quality standards.
• Prepare and distribute regular reports on document status and project progress.
• Monitor project documentation for deadlines and ensure timely updates and submissions.
• Provide training and support to team members on document control procedures and software.
• Stay updated on industry best practices for document management.

Job Requirements

Professional Certification

• Bachelor’s degree in Business Administration, Information Management, or a related field (preferred).

Working Experience

• At least (1) year of working experience in the related field is required for this position.

Special Knowledge / Skill

• Familiarity with project management methodologies.
• Experience in construction, engineering,
• Knowledge of regulatory compliance and standards related to document management.