DOCUMENT CONTROL ENGINEEER

HDEC Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Kuala Lumpur seeks a Document Manager to develop a comprehensive document management plan ensuring regulatory compliance. The role entails effective coordination with the EPC team and clients through standardized processes. Candidates should possess a Bachelor's in engineering, fluent English, and experience with project management tools like Procore. Willingness to travel frequently to Singapore and work overtime may be required. Competitive compensation is offered.

Qualifications

• Bachelor's degree in an engineering-related field is preferred.
• Able to communicate effectively in fluent English.
• Experience with external service providers, contractors, and government officials is a plus.
• Must be computer literate.
• Experience handling a high volume of drawings is required.
• Willingness to travel frequently to Singapore.
• Flexibility to work overtime to meet project demands.

Responsibilities

• Develop and implement a structured document management plan.
• Coordinate with the EPC team and the client throughout project stages.
• Establish and document DCS objectives and workflows.
• Create a consistent taxonomy for document classification.
• Implement communication protocols for project updates.

Skills

Fluent English

Computer literacy (Microsoft Word, Excel)

Experience with project management platforms

Basic CAD knowledge

Education

Bachelor's Degree in an engineering-related field

Tools

Procore

PlanGrid

Job description

Job Purpose

To develop and implement a structured document management planthat ensures regulatory compliance, document integrity, and efficient information flow across all project stages. The role enables effective coordination between the EPC team and the client through standardized processes and tools.

Essential Duties and Responsibilities

1. 1. Develop the Document Management Plan

   Outline the scope, objectives, and workflows for document control throughout all project stages.

   Ensure alignment with Singapore’s regulatory standards.

2. 2. Establish DCS Objectives

   Define measurable goals for efficiency, compliance, and collaboration between the EPC team and the client.

   Align these objectives with project timelines and risk management approaches.

3. 3. Define Organizational Structures & Responsibilities

   Clarify roles for the EPC team and the client within the DCS framework, identifying decision-makers, approvers, and reviewers.

   Establish interfaces to support cross-functional coordination.

4. 4. Document Classification & Standards

   Develop a consistent taxonomy for document categorization (e.g., design, procurement, permits).

   Work closely with the client to finalize formats, version control, and approval workflows.

5. 5. Communication Mechanisms & Project Management Software

   Implement protocols for updates, escalations, and dispute resolution.

   Identify and confirm with the client the preferred project management platform (e.g., Procore, PlanGrid) to facilitate real-time document sharing.

Education and Work Experience Requirement

• Bachelor's Degree in an engineering-related field is preferred.
• Able to speak fluent English to communicate with teammates and clients.
• Experience in dealing with external service providers, contractors/sub-contractors, government authorities is an added advantage.
• Computer literate (able to handle Microsoft Word, Excel, etc).
• Experience in project management platform (eg : Procore, PlanGri).
• Experience in handling a high volume of drawings with basic CAD, civil, and electrical knowledge.
• Willing and able to undertake frequent business travel to Singapore.
• Willing and able to work overtime as required to meet project demand.