Department Administrator

MR DIY International; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Malaysia seeks an Executive Assistant to provide high-level administrative support. Responsibilities include managing the executive's calendar, coordinating meetings, handling sensitive information, and tracking project completion. The ideal candidate should have a Bachelor's degree and excellent communication skills. This role offers an opportunity to contribute to strategic initiatives in a dynamic environment.

Qualifications

• Excellent written and verbal communication skills.
• Ability to work independently and anticipate needs.
• High level of discretion and professionalism.

Responsibilities

• Manage the executive's calendar and schedule meetings.
• Coordinate travel arrangements for the executive.
• Serve as a liaison between the executive and stakeholders.
• Assist in project and event management.

Skills

Written and verbal communication

Microsoft Office proficiency

Resourcefulness

Attention to detail

Interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Job description

MR DIY International brings high-quality, affordable products to customers worldwide, building on its proud beginnings in Malaysia. Over the years, MR DIY has grown into a trusted household name with a global footprint of more than 4,000 stores across Asia, Europe, and beyond— including key markets such as Turkey, Spain, Poland, Bangladesh, Thailand, Brunei, Indonesia, the Philippines, Singapore, India, and Cambodia.

With a dedicated team of over 20,000 employees, MR DIY International serves more than 80 million customers annually. The company committed to delivering exceptional value and convenience, making everyday essentials and innovative products accessible to communities everywhere.

Executive Assistant provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role will ensure the executive’s day-to-day activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist in planning, managing, and executing projects and events.
• Track and ensure the completion of tasks and projects
• Maintain confidentiality of sensitive information and ensure smooth office operations.
• Manage expense reports, invoices, and budget tracking for the executive's activities.

Requirements

• Bachelor’s degree in Business Administration, Communications, or any related field.
• Excellent written and verbal communication skills, proficient in Microsoft Office.
• Ability to work independently, anticipate needs and take initiative, and be resourceful.
• Has a high level of discretion, professionalism and attention to detail.
• Proactive, solutions oriented with a positive attitude, flexible and adaptable to changing priorities and deadlines, strong interpersonal skills.