Corporate Secretary Associate/Senior Associate

Jobstreet Malaysia; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

A leading consultancy firm in Johor Bahru is seeking a Corporate Secretary Associate/Senior Associate to provide expert company secretarial support. You will manage a portfolio of clients, ensuring compliance with regulatory requirements and high-quality service aligned with the Companies Act. The role offers great career development opportunities, a performance bonus, and a friendly work environment. Ideal candidates will possess at least 1 year of relevant experience and be well-versed in corporate governance and secretarial practice.

Benefits

Attractive performance bonus

Career development opportunities

Flexi benefits and working time

Qualifications

• Minimum 1 year of relevant experience in company secretarial work in a consultancy firm. Fresh graduates are welcomed to apply.
• Well versed with the Companies Act requirements, corporate secretarial practice, and related regulatory requirements.
• Self-motivated and possess a strong sense of responsibility.

Responsibilities

• Build and maintain strong relationships with clients as the primary point of contact.
• Handle the full spectrum of company secretarial duties, including preparation of board resolutions.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance.

Skills

Proficient in both written and spoken English

Good interpersonal and communication skills

Ability to meet deadlines

Computer literate

Able to multi-task

Education

Minimum 1 year of relevant experience in company secretarial work

Tools

Microsoft Office

ACRA filing

Job description

Corporate Secretary Associate/Senior Associate

Attractive performance bonus with clear goals and vision

Great career and professional development opportunities

Flexi benefits and flexi working time arrangement

Friendly and inclusive work environment

Your role is crucial in providing expert company secretarial support to clients. You will be responsible and be accountable to portfolio of clients allocated to you, ensuring compliance with regulatory requirements and provide high-quality service which aligned with standards set forth by the Companies Act.

Key Responsibilities

• Build and maintain strong relationships with clients as the primary point of contact.
• Understand clients' business needs and provide strategic advice on corporate governance matters.
• Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.
• Handle the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Companies Act and other relevant guidelines.
• Statutory Compliance: Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents. Ensure that information lodged with SSM/ACRA is correct and accurate. Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.
• Board and Shareholder Meetings: Coordinate and organize board and shareholder meetings. Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.
• Documentation and Record Keeping: Maintain accurate and up-to-date statutory records for clients. Organize and manage documentation related to clients' corporate affairs. Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Companies Act. Stay informed about industry trends and share insights with clients.
• Client Onboarding and Due Diligence: Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected. Conduct due diligence checks and verify the authenticity of client information. Prepare necessary corporate documents and ensure share certificate and Registrable Controller is prepared and filed within the deadline. Address and resolve any conflicts or issues that may arise with clients. Escalate matters to reporting manager when necessary. Contribute to the improvement of internal processes and client service delivery. Stay updated on professional development opportunities.
• Administrative task as and when assigned.

Requirements

• Minimum 1 year of relevant experience in company secretarial work in a consultancy firm. Fresh graduates are welcomed to apply.
• Well versed with the Companies Act requirements, corporate secretarial practice, and other related regulatory requirements.
• Pleasant personality, proactive, meticulous, good interpersonal and communication skills and able to meet deadlines and work under pressure.
• Proficient in both written and spoken English, Mandarin will be an added advantage.
• Computer literate with knowledge in Microsoft Office application and ACRA filing.
• Able to multi-task, work independently as well as a team player.
• Self-motivated and possess a strong sense of responsibility.