Corporate Secretary

PKF Malaysia; Ipoh; On-site; MYR 200,000 - 250,000; Full time

Job description

Top 10 Firm Establishing Company Secretarial Practice

Are you a talented professional looking to take your career to the next level? Do you have experience in company secretarial practice and a passion for delivering outstanding results? If so, we want to hear from you! We are a top 10 international firm with a reputation for excellence and innovation, and we are excited to announce that we are expanding our presence in Malaysia by establishing a company secretarial practice. To help us achieve our ambitious goals, we are seeking talented and motivated individuals to join our team, including partners, directors, and managers. As part of our dynamic and supportive workplace, you will have the opportunity to make a real impact and advance your career in a rapidly growing market. So why wait? Apply today and take the first step towards an exciting new career with a leading global firm.

POSITION: MANAGER

The Manager will be responsible for managing a portfolio of clients comprising of public and private companies. Remuneration will be commensurate with experience and qualifications.

Job Responsibilities

• Manage a portfolio of clients, providing advice on corporate secretarial matters to both listed and non-listed companies.
• Attend Board, Board Committees and General Meetings and prepare minutes accordingly.
• Supervise, support and provide guidance to subordinates, ensuring that all communications with clients is supported with proper documentation and that deadlines are met.
• Deliver excellent client service promptly responding to clients and queries.
• Ensure all statutory and regulatory compliance in the corporate secretariat is met.
• Support on ad hoc projects, conduct legal research and assist with compliance matters.

Job Requirements

• Hold a Degree/Advance Diploma/Diploma/Graduate of ICSA.
• Be an associate member of ICSA with at least 6 years of relevant working experience in corporate secretarial field, preferably in a professional firm.
• Be familiar with all aspects of corporate secretarial practice and have experience in handling corporate secretarial matters of listed companies.
• Be proficient in both spoken and written English and Bahasa Malaysia. Knowledge of Mandarin would be an added advantage.
• Possess computer and customer service skills.
• Have good interpersonal, communication (verbal and written) and customer service skills.
• Be a leader and team player with strong sense of responsibility, initiative and a can-do attitude.
• Be able to work independently with minimum supervision from the superiors, lead and motivate a team of professional staff.
• Meticulous, detail-oriented and deadline-oriented.

POSITION: SENIOR/ JUNIOR CORPORATE SECRETARIAL EXECUTIVE

The ideal candidate will be responsible for clients’ corporate secretarial duties, and the remuneration will be commensurate with their experience and qualifications.

Job Responsibilities

• Handle all aspects of clients’ corporate secretarial matters of both listed and non-listed companies.
• Ensure compliance with relevant statutory and regulatory requirements.
• Assist with incorporation of companies, registration of foreign entities and limited liability partnerships.
• Prepare resolutions, minutes of meetings and ancillary documents.
• Monitor and ensure that the statutory registers are properly kept and updated, and submit statutory returns to CCM.
• Manage striking off companies.
• Send reminders and correspondences to clients regarding changes, compliance issues and other follow-up functions.
• Liaise with CCM and other regulators, advisors and auditors.
• Perform other ad-hoc secretarial duties and administrative tasks assigned by superior.

Job Requirements

• Hold a Degree/Advance Diploma/Diploma/Graduate of ICSA or currently pursuing an ICSA course. Those without the relevant qualifications but with relevant working experience are also welcomed to apply.
• Have at least 2 years of working experience in company secretarial practice.
• Possess proficiency in both spoken and written English and Bahasa Malaysia. Knowledge of Mandarin would be an added advantage.
• Be computer literate and familiar with MyCoID and MBRS.
• Be able to work independently with minimum supervision.
• Be a team player with a strong sense of responsibility, high standards of integrity, proactive, confident and possess the drive for self-development.
• Be able to multitask, take on challenges and meet tight deadlines.
• Possess good interpersonal skills.