Company Secretary Assistant

LXZ & Co; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-regarded accounting and secretarial firm in Ipoh is seeking a Company Secretary Assistant. The ideal candidate will assist in preparing statutory documents, maintain records, and draft meeting minutes. Knowledge of the Companies Act 2016 and experience in company secretarial work are essential. The role requires good command of English and Mandarin to communicate with clients. Join a dynamic team to enhance your career in corporate governance.

Qualifications

• At least 1 year of experience in company secretarial work (fresh graduates welcome).
• Knowledge of Companies Act 2016 & SSM procedures.
• Proficient in English & Mandarin to communicate with Mandarin-speaking clients.

Responsibilities

• Assist the Company Secretary in preparing and filing statutory documents.
• Maintain and update statutory records, registers, and minutes book.
• Draft resolutions, notices, and minutes of meetings.

Skills

Detail-oriented

Good communication skills

Teamwork skills

Education

Diploma/Degree in Business, Law, or related field

Tools

Microsoft Office

Secretarial software

Job description

Company Secretary Assistant

Position: Company Secretary Assistant
Company: LXZ & Co (Accounting & Secretarial Firm)
Reports to: Licensed Company Secretary / Manager

Key Responsibilities

• Assist the Company Secretary in preparing and filing statutory documents with SSM (e.g., annual returns, resolutions, incorporation papers).
• Maintain and update statutory records, registers, and minutes book.
• Draft resolutions, notices, and minutes of meetings.
• Liaise with clients, SSM, and other authorities on secretarial matters.
• Ensure timely compliance with the Companies Act 2016 and related regulations.
• Provide administrative support to the company secretarial team.

Requirements

• Diploma/Degree in Business, Law, or related field.
• At least 1 year of experience in company secretarial work (fresh graduates welcome).
• Knowledge of Companies Act 2016 & SSM procedures.
• Proficient in Microsoft Office; familiarity with secretarial software is an advantage.
• Good command of English & Mandarin. Proficient in Mandarin to communicate with Mandarin‑speaking clients.

Soft Skills

• Detail‑oriented, responsible, and organized.
• Able to handle confidential matters with integrity.
• Strong communication and teamwork skills.