Company Secretarial Executive (COSEC) (Ipoh, Perak)

KUALA LUMPUR KEPONG BERHAD (KLK); Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A well-known company in Malaysia seeks a Company Secretarial Executive in Ipoh, Perak. The role includes supporting all aspects of company secretarial tasks, preparing corporate documents, and liaising with professionals. Candidates should possess at least an ICSA qualification and experience in corporate secretarial work, ideally in public companies. Strong proficiency in English and Bahasa Malaysia is essential. This position offers a dynamic environment with opportunities for development.

Qualifications

• Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
• Sound knowledge of the Companies Act 2016 and Bursa Malaysia's Listing Requirements.
• Able to provide advice on secretarial matters and support all company secretarial needs.

Responsibilities

• Support the Secretarial Department with statutory files maintenance.
• Prepare resolutions, meeting minutes, and corporate secretarial documents.
• Liaise with auditors and organize meetings including pre-meeting preparations.

Skills

Proficiency in written and spoken English

Proficiency in written and spoken Bahasa Malaysia

Knowledge of Microsoft Office applications

Good team player

Education

Full qualification of ICSA or its equivalent

Bachelor's Degree in Law, Business Administration, Management or related discipline

Tools

MYCOID

MBRS

e-BOS

Job description

Company Secretarial Executive (COSEC) (Ipoh, Perak)

Support and assist the Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.

Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.

Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.

Responsible for the preparation of Annual Returns using MBRS system.

Make announcements to Bursa Securities and participate in corporate exercises.

Liaise with auditors, share registrar and other professionals.

Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.

Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.

Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.

Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.

Any other task as assigned by management or superior from time to time.

Requirements:

Full qualification of ICSA or its equivalent.

Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.

Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.

Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.

Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.

Proficiency in both written and spoken English and Bahasa Malaysia.

Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS and e-BOS system for online submission to SSM.

Able to work and communicate effectively with internal and external parties.

A good team player and able to work with minimum supervision.

Willing to travel.