Catering & Events Coordinator

MBFE; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A catering company in Kuala Lumpur is seeking an experienced Event Coordinator to handle inquiries, manage client expectations, and ensure smooth event execution. The ideal candidate should have a diploma or degree related to event management and at least 2-3 years of experience in a similar role. Responsibilities include preparing quotations, liaising with teams for event setup, and acting as the main contact during events. Strong interpersonal skills and proficiency in Excel are essential. Apply via the provided email address.

Qualifications

• 2-3 years of experience in catering sales, event coordination, hospitality or related roles.
• Comfortable using Excel for quotations, costing, and reporting.
• Willing to work flexible hours, including weekends or event days when required.

Responsibilities

• Handle incoming catering inquiries via various platforms.
• Coordinate closely with kitchen and logistics teams.
• Act as the main point of contact during event execution.

Skills

Interpersonal skills

Customer service skills

Attention to detail

Organizational skills

Time management

Education

Diploma or Bachelor’s Degree in Event Management, Hospitality, Business, Marketing

Tools

Excel

Job description

Role Responsibilities

• Handle incoming catering inquiries via phone, email, WhatsApp, and social platforms.
• Understand client requirements, event objectives, budget, and venue details.
• Prepare accurate quotations, proposals, and invoices using Excel.
• Follow up on leads, secure confirmations.
• Advise clients on suitable menus based on event type, budget, and dietary requirements (Halal, vegetarian, allergies, etc.).
• Ensure menu selections align with operational capabilities and profitability.
• Maintain updated knowledge of menu offerings, food trends, and seasonal items.

Event Coordination & Operations

• Coordinate closely with the kitchen team on headcount, menu details, and special requests.
• Liaise with operations/logistics teams for equipment setup, transportation, and manpower arrangements.
• Brief service staff on event flow, timing, and client expectations.
• Monitor timelines to ensure smooth preparation and delivery.

On-Site Event Support

• Act as the main point of contact during event setup and execution (when required).
• Handle last-minute changes or on-site issues professionally to ensure a seamless event.
• Ensure service standards and client expectations are met throughout the event.

Administration & Reporting

• Maintain proper records of clients, quotations, bookings, and event details.
• Ensure post-event billing and payment collection are completed promptly.
• Prepare basic sales and event reports using Excel.

Who We Are Looking For

• Diploma or Bachelor’s Degree in Event Management, Hospitality, Business, Marketing, or related field.
• Minimum 2–3 years’ experience in catering sales, event coordination, hospitality, or related roles.
• Comfortable using Excel for quotations, costing, and reporting.
• Able to work under pressure and manage multiple events simultaneously.
• Willing to work flexible hours, including weekends or event days when required.
• Strong interpersonal and customer-service skills
• High attention to detail and organisational skills
• Calm and solution-oriented under pressure
• Good time management and follow-up discipline
• Team player with the ability to coordinate across departments

Ready to Apply?

We’d love to hear from you! Please submit your resume to ***************@gmail.com

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