采购专员/助理（Purchasing Specialist / Assistant）

Sinppa Industrial; Pasir Gudang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A manufacturing company located in Pasir Gudang, Malaysia is seeking a Procurement Officer to execute procurement plans, manage supplier relationships, and prepare documents. The ideal candidate should possess an associate degree or higher in Procurement or related fields and have 1-2 years of experience. Fresh graduates are also welcome to apply. This role offers benefits such as annual leave, medical insurance, and an annual bonus.

Benefits

Annual Leave

Medical and Hospitalisation Leave

Annual Bonus

Training Provided

Allowance Provided

Medical Insurance

EPF / SOCSO / PCB

Qualifications

• 1-2 years of experience in procurement or a related role.
• Outstanding fresh graduates may also be considered.

Responsibilities

• Execute approved procurement plans and track order processes.
• Communicate and coordinate with suppliers regarding delivery.
• Prepare and archive procurement-related documents.
• Clarify procurement requirements with internal departments.

Skills

Proficient in Microsoft Office

Familiarity with procurement processes

Education

Associate degree or higher in relevant fields

Tools

ERP procurement modules

Job description

Requirements

• Associate degree or higher. Preference given to majors in Procurement & Supply Chain Management, Logistics Management, Business English, International Trade, Business Administration, or related fields.
• 1-2 years of experience in procurement or a related role. Familiarity with procurement processes and basic supply chain knowledge is required. Outstanding fresh graduates may also be considered.
• Proficient in using Microsoft Office software and the procurement module of ERP systems.

Responsibilities

1. Procurement Execution

Execute approved procurement plans, issue purchase orders, and track the entire order process.

Conduct daily communication, coordination, and expediting with suppliers regarding delivery schedules and quantities to ensure timely and complete arrival of materials.

Handle routine procurement discrepancies (e.g., delivery delays, quantity discrepancies, quality issues) and report them promptly.

2. Supplier Collaboration & Management

Assist in developing new potential suppliers, including initial information gathering and contact.

Maintain and update the qualified supplier list and related documentation (e.g., contact details, qualification documents).

Assist in the daily performance evaluation of suppliers, including collecting and recording data such as on‑time delivery rate and quality pass rate.

3. Documentation & Process Work

Prepare, organize, and archive procurement‑related documents, including Purchase Orders, contracts, quotations, and receiving reports.

Handle procedures related to goods receipt and assist the warehouse in receiving and inspection activities.

Verify supplier invoices and collaborate with the Finance department to process payment requests.

4. Internal Coordination

Communicate with internal user departments (e.g., Production, R&D, Sales) to clarify procurement requirements.

Maintain effective collaboration with departments such as Warehouse, Quality Inspection, and Finance to ensure a smooth procurement process.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• Annual Bonus
• Training Provided
• Allowance Provided
• Medical Insurance
• EPF / SOCSO / PCB