Buyer

Dialight Penang; Seberang Perai; On-site; MYR 40,000 - 65,000; Full time

Job summary

A leading manufacturing company in Penang is seeking a skilled procurement professional to manage purchasing activities and supplier relations. Responsibilities include sourcing materials, negotiating contracts, and preparing purchasing reports. The ideal candidate holds a degree in a relevant field and has 3-5 years of experience in procurement. The role requires strong negotiation and communication skills, as well as proficiency in Microsoft Office. Opportunities for growth and development within the organization are available.

Qualifications

• Minimum 3 - 5 years of working experience in purchasing or procurement.
• Ability to communicate effectively in English and Bahasa Malaysia.
• Knowledge in manufacturing purchasing or MRO items preferred.

Responsibilities

• Source items/services required within 3 working days for urgent requests.
• Coordinate purchasing activities for developing new suppliers.
• Raise Purchase Orders and ensure supplier acknowledgment.

Skills

Negotiation skills

Communication skills

Analytical skills

Problem-solving abilities

Organizational skills

Proficiency in Microsoft Office

Education

Degree in Business Administration, Supply Chain, Procurement, or equivalent

Tools

EMAS software

Job description

Source items/services required by end users within 3 working days; for urgent requests, source as soon as possible.

Coordinate purchasing activities for the development of new suppliers/sources.

Obtain a minimum of 3 quotations for all requisitions; urgent items may proceed with one quotation.

Ensure all purchase requisitions (PR) are accompanied with the required approvals.

Raise Purchase Orders (PO) for approved PRs and issue them to suppliers via email; ensure suppliers acknowledge PO receipt.

Explore and ensure the applicability of the local purchasing system (EMAS software).

Supplier & Inventory Management

Liaise with suppliers regarding delivery, quality, pricing, and payment matters.

Ensure on-time delivery based on supplier’s committed date.

Maintain the targeted inventory level of blades, nozzles, photocopier toners, and other required consumables.

Coordinate Approved Vendor List (AVL) management including vendor profiling, quotation tracking, and evaluation.

Assist in cost reduction initiatives for operating and packaging supplies.

Reporting & Analysis

Prepare and submit a weekly MRO purchasing report every Friday.

Generate monthly purchase reports by the last working day of each month.

Track spending, monitor price trends, and provide cost analysis when required.

Maintenance & Support Activities

Work closely with facility personnel on general plant maintenance matters.

Coordinate photocopier maintenance, including repair, servicing, and usage supplies.

Support internal audits related to procurement and inventory.

Perform ad-hoc tasks assigned by HOD.

Additional Tasks

Monitor supplier performance and conduct periodic supplier evaluations.

Identify potential risks in supply chain and recommend mitigation plans.

Maintain proper documentation for ISO or internal audit compliance.

Support budgeting activities with accurate pricing forecasts.

Coordinate contract renewals and ensure timely review of service agreements.

Assist in negotiating long-term agreements (LTA) with key suppliers.

Ensure compliance with company policies, procurement SOP, and ethical purchasing practices.

Participate in cross-functional meetings related to project planning or new product introduction.

Strong negotiation and communication skills.

High level of integrity and professionalism.

Good analytical and problem-solving abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Ability to work under pressure and meet deadlines.

Strong organization skills and attention to detail.

Knowledge of EMAS or other ERP/purchasing systems is an added advantage.

Qualification & Experience Requirements

Minimum Degree in Business Administration, Supply Chain, Procurement, or equivalent.

Minimum 3 - 5 years of working experience in purchasing or procurement. Fresh graduates with strong interest in purchasing may also be considered.

Knowledge in manufacturing purchasing, MRO items, or general procurement is preferred.

Experience handling supplier coordination and purchasing documentation.

Ability to communicate effectively in English and Bahasa Malaysia (both written & spoken).

Possession of own transport and willing to travel to suppliers when required.