Business Project Coordinator

Hong Leong Bank Berhad; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading financial institution in Malaysia seeks a Project Support Specialist to manage documentation, process invoices, and collaborate with stakeholders. The candidate must possess a Bachelor's degree in relevant fields and have over 5 years of experience in project administration within the financial industry, particularly in Wealth Management or Private Banking. The role demands strong multitasking and communication skills in a fast-paced environment. Apply to realize your full potential.

Qualifications

• 5+ years of experience in project support or administration within the Financial Industry.
• Strong focus on the Wealth Management or Private Banking sectors.
• Familiarity with standard project management methodologies.

Responsibilities

• Manage all project documentation and IT Requests.
• Process project invoices and expenditures according to budget.
• Collaborate with BAs and PMs to monitor project momentum.

Skills

Strong communication skills

Multitasking

Interpersonal skills

Education

Bachelor’s Degree in Business Administration, Banking, Finance, Accounting, or Economics

Job description

If you are looking to excel and make a difference, take a closer look at us…

Key Responsibilities And Accountabilities

• Systematically manage and control all project documentation, including the efficient creation and submission of IT Requests and Service Requests.
• Oversee the timely and accurate processing of project invoices and expenditures in alignment with budget guidelines.
• Collaborate with Business Analysts (BAs) and Project Managers (PMs) to monitor project momentum and prepare high-impact status updates for Steering Committee (Steer-co) review.
• Establish and maintain a robust repository for all project records, meticulously capturing and archiving official sign-offs and approvals.
• Own the scheduling and facilitation of critical stakeholder meetings, ensuring clear agendas and actionable outcomes are documented.
• Execute project administrative tasks related to vendor due diligence assessments and coordinate timely contract renewals.
• Provide direct support for Quality Assurance (QA) cycles or coordinate the refinement (grooming) of user requirements and functional specifications when needed.

Education/Qualification

• Bachelor’s Degree in Business Administration, Banking, Finance, Accounting, or Economics.

Experience

• 5 years and above experience in project support or administration within the Financial Industry.
• Demonstrated expertise, with a strong focus on the Wealth Management or Private Banking sectors.
• Proven familiarity with standard project management methodologies and tasks.
• Exceptional ability to multitask and effectively manage a high volume of competing priorities in a fast-paced, dynamic environment.
• Track record of success in supporting project delivery, ensuring tasks are completed efficiently and in a timely manner.
• Strong interpersonal and communication skills essential for liaising with diverse stakeholders.
• Possess an excellent command of both spoken and written English.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life‑long learning, achieve their career aspirations and grow talent from within our organisation.

Realise your full potential at Hong Leong Bank by applying now.