Business Administration Executive

ICM Womai Technology Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Selangor is seeking an Administrative Support role to provide comprehensive support in project execution, financial administration, and HR tasks. Ideal candidates are fresh graduates with strong organizational skills and a good command of Mandarin, English, and Bahasa Malaysia. This role offers benefits including maternity leave and annual leave.

Benefits

Free parking

Maternity leave

Medical leave

Medical claim

14 days annual leave

Qualifications

• Fresh graduates are welcome.
• Strong organizational and time management skills.
• Adaptable and able to work independently and as part of a team.
• Good command of Mandarin, English, and Bahasa Malaysia.

Responsibilities

• Provide administrative support to project teams.
• Prepare and process payments accurately.
• Calculate staff salaries and manage employee records.
• Ensure compliance with government regulations.

Skills

Organizational skills

Time management

Problem-solving

Customer service awareness

Teamwork

Attention to detail

Strategic thinking

Job description

Job Responsibility

• Work closely with various project teams to provide administrative support, resource coordination, and operational assistance, ensuring smooth project execution and delivery.

Financial Administration

• Prepare and process payments in a timely and accurate manner.
• Issue invoices, quotations, purchase orders (PO), and sales orders (SO).
• Maintain proper filing of payment vouchers, receipts, and related financial records for accounting and auditing purposes.
• Assist in cash flow monitoring and petty cash management when required.

Human Resource & Payroll Support

• Calculate staff salaries, allowances, overtime, and deductions accurately.
• Process staff expense claims and reimbursements.
• Maintain employee records related to payroll and benefits.

Record Keeping & Documentation

• Maintain systematic filing and documentation of company records (both hardcopy and digital).
• Ensure all financial, HR, and operational documents are properly kept for auditing and reporting purposes.
• Support management in preparing reports, letters, and administrative documents.

Government Compliance & Licensing

• Regularly update and maintain all company licenses, permits, and registrations to ensure full legal compliance.
• Prepare and submit applications, renewals, and reports to government authorities and regulatory bodies.

General Administration

• Provide administrative support to the management team in daily operations.
• Assist in coordination between departments to ensure smooth workflow.
• Perform other duties as assigned to support overall company operations.

Job Requirements

• Fresh graduate are welcome
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
• Adaptable and able to work independently as well as part of a team
• A keen eye for detail and a problem-solving mindset
• Business-minded with good customer service awareness; able to support business growth and project implementation.
• Strategic thinker with a results-oriented mindset and a drive for continuous improvement.
• Good command of Mandarin, English, and Bahasa Malaysia, with solid written and verbal communication skills.

Job Benefits

• Free parking
• Maternity leave
• Medical leave
• Medical claim
• 14 days annual leave