Business Admin Executive

SalesWorks Group; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A dynamic marketing company in Kuala Lumpur is seeking a Business Admin Executive to support internal operations. This role involves administrative tasks, managing schedules, and reporting. Ideal candidates will have a diploma in Business Administration, 3-5 years of relevant experience, and must be organized with strong proficiency in Excel and PowerPoint. Offering a hybrid work setup and various health benefits.

Benefits

Hybrid work setup: 3 days remote, 2 days in-office

Flexible working hours

Annual Leave

Birthday Leave

Health Insurance

Dental Benefits

Optical Benefits

Qualifications

• 3–5 years of experience in admin, operations or project coordination roles.

Responsibilities

• Provide administrative support across departments.
• Manage the General Manager’s calendar and schedule meetings.
• Compile weekly and monthly reports.
• Coordinate with vendors and handle office logistics.
• Source venues and manage event logistics.

Skills

Documentation skills

Scheduling skills

Reporting skills

Microsoft Excel proficiency

Microsoft PowerPoint proficiency

Organisational skills

Attention to detail

Strong communication skills

Collaborative mindset

Education

Diploma or Bachelor's degree in Business Administration

Job description

About SalesWorks

Since 1995, SalesWorks has driven powerful outcomes for brands across more than 6 Asian markets by leading the way in face‑to‑face marketing, customer acquisition and fundraising. With a commitment to operational excellence and innovation, we support our teams with the tools and talent they need to thrive. We’re now looking for a highly organised, dependable and detail‑oriented individual to help keep our internal operations running smoothly.

About The Role

Are you a natural multitasker who thrives on structure and clarity? We’re looking for a Business Admin Executive to join our Executive Management Office.

In this role, you’ll be the go‑to person for administrative support across departments, from compiling reports and handling internal coordination, to managing event logistics and tracking performance data. You’ll work directly with our General Manager and leadership team to keep things moving on time and on track. If you’re dependable, great with details and love working behind the scenes to make things happen, this role is for you.

Core Responsibilities

• Administrative & Office Support
• Serve as the primary point of contact for daily office administration
• Maintain accurate records for contracts, leases, insurance and asset registers
• Coordinate with vendors and manage general office logistics
• Support travel bookings, internal events and employee onboarding/offboarding processes
• Management Support & Internal Coordination
• Manage the General Manager’s calendar and schedule meetings
• Organise leadership and cross‑functional team meetings; take minutes and track follow‑ups
• Support internal communications and ad hoc assignments across teams
• Act as a liaison between market teams and regional or group departments
• Country Reporting & Data Consolidation
• Compile weekly and monthly reports across functions (Sales, Ops, HR, Finance)
• Track KPIs, headcounts and campaign performance metrics
• Create templates, dashboards, presentations and internal posters
• Support management with data requests and ensure reporting accuracy
• Event Planning & Coordination
• Source venues and vendors, handle bookings and payment documentation
• Manage attendee lists, event agendas and day‑of execution
• Create presentation decks and communications for internal events
• Track budgets, invoices and post‑event reporting

What We’re Looking For

Education & Experience

• Diploma or Bachelor’s degree in Business Administration, Operations, or equivalent
• 3–5 years of experience in admin, operations or project coordination roles

Skills & Competencies

• Strong documentation, scheduling and reporting skills
• High proficiency in Microsoft Excel and PowerPoint
• Excellent organisational skills and attention to detail
• Strong communication skills with a collaborative mindset
• Ability to handle sensitive information with discretion

Bonus Traits

• Analytical thinker comfortable with numbers and KPIs
• Proactive and capable of managing multiple timelines independently
• A reliable team player who thrives in fast‑paced environments

What We Offer

• Hybrid work setup: 3 days remote, 2 days in‑office
• Flexible working hours*
• What’s Up Wednesdays: Early COB at 1PM (local time) for a midweek break
• Annual Leave accrued yearly*
• Birthday Leave
• Health Insurance
• Dental & Optical Benefits
• A collaborative, inclusive, and fast‑moving environment that values initiative and impact

Want to help drive operational excellence from behind the scenes? Join us at SalesWorks and help power the systems that power great results.