Business Admin

EVE Energy Malaysia Sdn Bhd; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy company in Kulim, Kedah is seeking a Front-Office and Administrative Operations Executive. The ideal candidate will manage visitor reception, oversee dormitory cleanliness, and coordinate facilities services. Proficiency in Mandarin and English is essential for interacting with vendors. A Bachelor’s degree in a relevant field and 2-5 years of administrative experience are required. The role demands strong organizational skills and the ability to handle multiple tasks effectively.

Qualifications

• 2-5 years of experience in a comprehensive administrative role.
• Experience in front-office reception, facilities coordination, vendor management, and basic procurement.
• Ability to manage multiple external vendors and internal stakeholders effectively.

Responsibilities

• Manage visitor reception, telephone responses, and general office inquiries.
• Prepare for routine meetings and conduct daily inspections of meeting and reception rooms.
• Oversee overall campus hygiene and greening programs.
• Manage dormitories ensuring cleanliness and compliance with 5S standards.
• Oversee procurement and management of supplies and landscaping materials.

Skills

Exceptional verbal and written communication in Mandarin

Professional proficiency in English

Outstanding organizational skills

Strong interpersonal skills

Proactive problem-solving

Customer-service orientation

Multi-tasking abilities

Education

Bachelor’s degree in Mass Communication, Business Administration, International Business, Marketing, or a related field

Tools

MS Office Suite

Inventory or basic procurement systems

Job description

EVE Energy Malaysia Sdn Bhd – Kulim, Kedah

1. Front-Office & Administrative Operations:

Manage visitor reception, telephone responses, and general office inquiries.

Prepare for routine meetings and conduct daily inspections of meeting and reception rooms.

Manage and prepare hospitality supplies.

Procure reception and office auxiliary supplies.

Manage company vehicles, lease suppliers, and coordinate driver schedules.

Oversee the procurement and management of landscaping materials and manage outsourced gardener contracts.

3. Dormitory Facilities & Hospitality Management:

Oversee overall campus hygiene, greening, and pest control programs.

Manage dormitories, ensuring cleanliness and compliance with 5S standards.

Be responsible for the maintenance and upkeep of green belts.

Maintain the tidiness of the dormitory and activity center.

4. Asset & Inventory Administration:

Manage the distribution of supplies, keys, and work uniforms.

Oversee the inbound/outbound inventory management of supplies and work uniforms.

Serve as a key point of contact for Chinese-speaking vendors and clients, building and maintaining strong relationships.

Support cross-cultural communication and contribute to process improvement initiatives.

Education: Bachelor’s degree in Mass Communication, Business Administration, International Business, Marketing, or a related field.

Experience: 2-5 years of experience in a comprehensive administrative role that includes front-office reception, facilities coordination, vendor management, and basic procurement.

Language Skills (Mandatory):

Mandarin: Exceptional verbal and written communication skills for professional interaction with vendors and stakeholders.

English: Professional proficiency for internal reporting and communication.

Technical Skills: High proficiency in MS Office Suite; experience with inventory or basic procurement systems is a plus.

Soft Skills:

Outstanding organizational and multi-tasking abilities in a fast-paced environment.

Strong interpersonal and customer-service orientation.

Proactive problem-solver with great attention to detail.

Ability to manage multiple external vendors and internal stakeholders effectively.