Assistant to General Manager

Global Fine Wood Sdn Bhd; Sungai Petani; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading company in the wood industry in Sungai Petani, Malaysia is seeking a skilled General Manager Assistant. This position involves coordinating daily operations, managing the General Manager's schedule, and ensuring effective communication across departments. The ideal candidate will have a Bachelor's degree, exceptional communication skills, and at least 3 years of relevant experience. Proficiency in English and Malay is required, while fluency in Mandarin is preferred. Offering a professional work environment and opportunities for growth.

Qualifications

• Minimum 3 years of experience as an Assistant to the General Manager or similar role.
• Ability to perform effectively under pressure in a fast-paced environment.

Responsibilities

• Assist the General Manager in coordinating daily operations.
• Manage the General Manager's schedule and arrange meetings.
• Prepare meeting agendas, minutes, and official correspondence.
• Document action items and track follow-up progress.

Skills

Exceptional communication and interpersonal skills

Fluency in spoken and written English

Fluency in spoken and written Malay

Strong organizational, planning, and problem-solving abilities

Proficiency in MS Office software

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Job description

Responsibilities

• Serve as a key communication bridge, assisting the General Manager in coordinating daily operations and ensuring seamless information flow across departments.
• Manage the General Manager's schedule, including arranging meetings, appointments, and travel itineraries.
• Prepare and draft meeting agendas, minutes, reports, presentations, and official correspondence in English and Malay.
• Accompany the General Manager to important meetings, document action items, and track follow-up progress.
• Represent the General Manager in liaising with internal departments and external clients/partners, ensuring clear and professional communication.
• Assist in tracking progress of key projects and strategic initiatives assigned by the General Manager.
• Handle confidential documents and information with utmost discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• Exceptional communication and interpersonal skills.
• Must be fluent in spoken and written English and Malay.
• Minimum 3 years of experience as a General Manager Assistant, Senior Administrative Assistant, or similar role requiring extensive coordination.
• Strong organizational, planning, and problem-solving abilities.
• Proficiency in MS Office software.
• Ability to perform effectively under pressure in a fast-paced environment while maintaining professionalism.

Preferred Qualifications

• Candidates with fluency in Mandarin will be highly preferred to facilitate effective communication with headquarters and Chinese stakeholders.

Application Questions

• How many years' experience do you have as an Assistant to the General Manager?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• How would you rate your Mandarin language skills?