Assistant Manager, Purchasing & Admin

Malayan Flour Mills; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading flour milling company in Johor is seeking a procurement specialist to oversee sourcing and purchasing activities. The role involves negotiating costs, maintaining accurate purchasing records, and ensuring compliance with quality standards and company procedures. Candidates should have strong negotiation skills, experience in managing procurement processes, and familiarity with relevant standards. This position is crucial for ensuring efficient operation and timely delivery of materials needed to meet business objectives.

Qualifications

• Strong negotiation skills and experience in procurement.
• Ability to manage purchasing records and generate reports.
• Familiarity with FSSC 22000 standards.

Responsibilities

• Coordinate sourcing and procurement of materials to support business goals.
• Negotiate costs and ensure quality and efficiency.
• Ensure timely delivery and condition of goods.

Job description

Plans, manages, and coordinates all activities related to the sourcing and procurement of necessary materials and supplies needed by the stakeholders to support the business goals.

Source, plan and negotiate cost of goods and services within the requirements to ensure quality and operation efficiency to meet company objectives.

Ensure goods and services purchased adhere to the technical specifications and requirements of the plant and the company’s policies and procedures.

Follow up on orders to ensure goods are shipped and delivered on a timely manner and in good condition.

Verify and record all purchasing documents (e.g., custom form, SST, order receipts and confirmations, Contracts, vendor invoices etc.) for efficient data traceability.

Manage all purchasing records and ensure data are up to date, generate periodical and any purchasing report.

Prepare monthly purchase report from JDE system, update approval vendor list if required and assist in yearly vendor performance assessment.

To ensure all purchasing process implement accordance to FSSC 22000 standard and participate in FSSC 22000 audits.

Responsible for Office administration tasks – License / permit renewal, Hostel management, canteen, cleaner, etc.

Handle goods/ material import processes e.g. prepare inventory report to meet the local Custom audit requirement for Packaging material (SST) and machinery inventory for MIDA tax exemption.

To source and manage with forwarder/ shipping agent/ haulage/ HQ purchasing to clear all the shipment to avoid delay charges.

Prepare LOI and monitor deposit, check, and verify all the delay/ damaged containers invoices.

To communicate and manage with Johor Port BBT/ transporter/ shipping agent/ security/ Silo and HQ for fast and smooth discharge.