Assistant Manager - Procurement Excellence (Compliance)

Hartalega; Sepang; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading manufacturing company based in Sepang, Selangor is seeking a Compliance and Quality Systems Manager to lead the procurement excellence team. The ideal candidate will have a Bachelor's degree, 5+ years of experience in quality systems and auditing, as well as strong communication and problem-solving skills. This role involves developing procedures, handling complaints, and ensuring compliance with ISO standards.

Qualifications

• Minimum 5 years of working experience in quality system establishment and auditing roles.
• Experience in manufacturing environment is an advantage.
• Strong hands-on knowledge in ISO 13485: 2016 and ISO 9001: 2015.

Responsibilities

• Lead the procurement excellence team and provide guidance to compliance executives.
• Develop procurement department's procedures.
• Handle and resolve complaints from stakeholders.

Skills

Quality system establishment

Auditing

Problem-solving

Communication skills

Education

Bachelor's Degree in business administration or related field

Job description

OVERVIEW

• Lead the procurement excellence team and provide guidance to compliance and import/export executive.

Compliance & Quality Systems

• Developing Procurement Department's procedures.
• Leading and managing business performance review with vendors, together with Quality Management team.
• Handling and resolving complaints from related stakeholders.
• Leading and facilitating internal/external audit on procurement process and relevant procurement procedure in Quality Management System (QMS)
• Ensuring SOP and work instructions of procurement department are timely reviewed and updated to ensure its continuous accuracy, suitability and effectiveness.
• Ensuring effective management of document and record control system and always kept up to date, well maintained and easily accessible and retrievable.
• Facilitating customer and external audits to ensure customers, auditors and inspectors receive access to needed documentation and staff with minimal disruption to ongoing operation.
• Managing and monitoring the resolution of customer/ external audit findings within given timeframe.
• Enforcing and ensuring effective implementation of the CAPA system to prevent reoccurrence of any non-conformities for procurement department.
• Ensure that the department adhere to the company and department policies and procedures.
• Supervise and provide training of all controlled documents to procurement team.

Custom & Imports

• Supervising custom clearance for imported items including applying of duty and tax exemption, if required.
• Control and coordinate the disposal of the items granted with the exemption facility.
• Facilitating the custom audit and maintain good relationship with the local authorities (Custom, MIDA and MITI).
• Prepare all the required reports/ records in good order and make them ready for inspection.
• Ensure renewal of licenses and permits (Caustic Soda, LPG, Former disposal and etc) on the specified dateline.
• Ensure import documents are safeguarded in proper way and follow record retention policy.
• Managing staff's performance and development.
• Building professional working relationships with intra and inter-department stakeholders.

REQUIREMENTS

• Bachelor's Degree in business administration, supply chain management, logistic, economics, or a similar field.
• Minimum 5 years of working experience in quality system establishment and auditing roles.
• Experience working in manufacturing environment will be added advantage.
• Strong hands‑on knowledge/experience in ISO 13485: 2016, ISO 9001: 2015, and Good Distribution Practice for Medical Devices (GDPMD) standard requirements.
• Knowledge in planning, organizational and reporting skills.
• Strong ability in analyzing & solving problem and managing conflicts.
• Strong communication skills both verbal and written

This role will be based at Sepang, Selangor.