Assistant Manager, Network Invoicing M/F

CACEIS; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A financial services company in Putrajaya seeks candidates to manage fee schedules, validate invoices, and oversee payment processes. Responsibilities include generating and recording invoices, coordinating with stakeholders, and ensuring compliance with KPIs. This position requires attention to detail and the ability to navigate high-risk processes in a dynamic financial environment. The working hours are from 9:00 AM to 6:00 PM, Malaysia time.

Responsibilities

• Interpret fee schedule and set up fee rates.
• Retrieve and upload manual data for month-end controls.
• Generate and record invoices, perform control, and provide trend analysis justification.
• Validate invoices before sending to AP for processing.
• Follow up on unpaid outstanding invoices.
• Verify sub custodian's invoices with correct payment methods.
• Justify discrepancies on invoice payments.
• Validate high-risk processes.
• Allocate and monitor tasks to team members.
• Investigate supplier queries within KPIs.
• Coordinate responses to supplier queries.

Job description

CACEIS Malaysia has been a cornerstone of asset servicing since 2008, evolving into a trusted hub of operational excellence within the global CACEIS network. Strategically located in IOI City, Putrajaya, the company employs over 1,200 skilled professionals, providing a broad spectrum of services to institutional clients across Europe. These services include Custody & Cash Clearing, Fund Administration, Fund Distribution, Master Data Services, Market Solutions, Group Invoicing, Reconciliations and Private Equity & Real Estate Solutions. As a centre of excellence, CACEIS Malaysia plays a pivotal role in driving the scalability of global operations, enhancing service quality, and implementing standardized processes to meet the diverse needs of its clients. The dedicated team in Malaysia is committed to delivering reliable, high-quality solutions that empower clients to thrive in a dynamic and competitive financial landscape.

Working hours: 9:00am – 6:00pm (Malaysia time)

What will you do?

• Fee Schedule/ fee agreement interpretation & setup of fee rate into system/excel invoice template
• Retrieve and upload manual data collection for month end controls
• Generate/ record invoice, perform control and provide justification on trend analysis
• Validate invoice and send to AP for processing
• Follow up on aged payables (unpaid outstanding invoices)
• Verify Sub Custodian’s invoice by entity with correct payment method
• Justify break items on invoice payment mismatch against invoice amount
• Validation on high-risk processes
• Allocate and monitor tasks (e.g. supplier allocations) to team members
• Investigate and provide response to Network Management within KPI’s timeline
• Coordinate with all related stakeholders to provide a consolidated response to supplier’s query
• Provide support on departmental or enterprise-wide initiative/projects