Assistant Manager / Manager Company Secretary

Apex Equity Holdings Berhad; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A public listed company in Selangor is seeking a skilled Company Secretary to manage corporate governance practices and ensure compliance with legal obligations. The ideal candidate will possess a degree in Business Administration, hold a license from SSM, and have at least 5–8 years of experience in company secretarial duties, ideally within a PLC environment. Strong communication skills in English and Bahasa Malaysia, as well as proficiency in MS Office, are essential for this role. Responsibilities include coordinating Board and shareholder meetings and monitoring statutory compliance.

Qualifications

• Minimum of 5–8 years of experience in company secretarial duties.
• At least 5 years in a Public Listed Company (PLC) environment.
• Ability to interact effectively with senior management and stakeholders.

Responsibilities

• Plan and coordinate Board and Shareholder Meetings.
• Draft and review board resolutions and corporate documents.
• Monitor compliance with corporate governance requirements.

Skills

Strong understanding of corporate laws

Excellent written and verbal communication skills in English and Bahasa Malaysia

High attention to detail

Strong organisational and time management skills

Proficiency in MS Office applications

Education

Bachelor’s Degree in Business Administration or related field

Licensed Company Secretary certified by SSM

Member of MAICSA, Malaysian Bar, CPA, or equivalent

Job description

The Company Secretary will be responsible for ensuring that the company complies with all regulatory and statutory obligations under the Companies Act 2016, Capital Markets and Services Act 2007, Bursa Malaysia Listing Requirements, and other relevant legislation. The role requires managing corporate governance practices, Board and shareholder matters, and providing advisory support to Management and the Board of Directors. Prior experience in a Public Listed Company (PLC) is essential.

Job Description

Board & Shareholder Meetings Coordination

Independently plan, organize, and coordinate Board of Directors, Board Committees, and Shareholders’ Meetings (AGM/EGM), ensuring all corporate governance requirements are met.

Prepare and circulate notices, agendas, and board papers in a timely and professional manner.

Attend and record minutes of meetings, ensuring accurate documentation and timely follow-up on matters arising.

Ensure prompt dissemination of meeting materials to directors and relevant stakeholders.

Corporate Secretarial Documentation

Draft, review, and finalize board resolutions, board papers, and all relevant corporate secretarial documents.

Maintain and regularly update statutory records and registers for the company and its subsidiaries, in compliance with applicable laws and regulations.

Prepare and ensure timely submission of statutory forms and returns to the Companies Commission of Malaysia (SSM).

Compliance and Governance

Monitor changes in statutory and regulatory requirements and ensure the company’s ongoing compliance with the Companies Act 2016, Listing Requirements (if applicable), and other relevant legislation.

Provide guidance to the Board and Management on corporate governance best practices and compliance matters.

Ensure all secretarial practices and procedures are in accordance with regulatory expectations and internal policies.

Stakeholder Management and Liaison

Act as the principal liaison with directors, shareholders, external auditors, regulators, and other stakeholders on all corporate secretarial matters.

Handle correspondence and respond to requests or queries related to corporate governance or statutory compliance.

Administrative & Other Duties

Maintain an organized and secure filing system for all corporate secretarial documents, ensuring ease of access and confidentiality.

Undertake any other corporate secretarial duties or ad-hoc assignments as required to support the business needs.

Job Requirements

Bachelor’s Degree in Business Administration, Corporate Administration or any related field.

Licensed Company Secretary certified by the Companies Commission of Malaysia (SSM).

Member of a professional body such as MAICSA, Malaysian Bar, CPA, or equivalent.

Minimum of 5–8 years of experience in company secretarial duties, with at least 5 years in a Public Listed Company (PLC) environment.

Strong understanding of corporate laws, listing requirements, and corporate governance principles in Malaysia.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

High attention to detail, with strong organisational and time management skills.

Ability to interact effectively with senior management, Board members, regulators, and stakeholders.

Strong integrity, discretion, and professionalism.

Proficiency in MS Office applications.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following Microsoft Office products are you experienced with?
• What's your expected monthly basic salary?
• How many years of corporate secretarial experience do you have?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Corporate Secretarial Manager?