Assistant Manager Licensing (Store Construction)

FamilyMart; Selangor; On-site; MYR 60,000 - 70,000; Full time

Job summary

A national retail chain in Malaysia is seeking an Assistant Manager – Licensing to oversee the renewal of business licenses and ensure compliance with government regulations. The successful candidate will manage applications for utilities, collaborate with external contractors, and maintain organized documentation. Required qualifications include a Bachelor's degree in Business Administration or Law, strong organizational skills, and experience in licensing or compliance. This role offers opportunities to enhance operational effectiveness in a challenging environment.

Qualifications

• Proven experience in licensing, compliance, or administrative roles.
• Strong attention to detail and ability to manage multiple tasks.
• Knowledge of local government regulations and business licensing procedures.

Responsibilities

• Oversee the timely renewal of all business licenses for compliance.
• Liaise with external contractors for submissions and collections.
• Manage applications related to utilities for business requirements.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Education

Bachelor's degree in Business Administration, Law, or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Assistant Manager – Licensing (Store Construction)

Business License Renewal:

• Oversee the timely renewal of all business licenses to ensure ongoing compliance with local, state, and national regulations.
• Monitor renewal deadlines and maintain an organized system for tracking the expiration and renewal dates.
• Liaise with relevant government authorities and agencies to ensure proper documentation and procedure for license renewals.

Liaising with External Runners

• Collaborate with external runners on a regular basis for submissions, collections, and any other necessary documentation required for licensing.
• Ensure that all necessary paperwork and applications are submitted correctly and on time.
• Follow up with runners to ensure timely progress and resolve any issues that may arise during the process.

TNB (Tenaga Nasional Berhad) / Other Utilities Application

• Manage and submit applications related to Tenaga Nasional Berhad (TNB) / Other Utilities for necessary business requirements, ensuring all information is accurate and complete.
• Track the application status and work with relevant authorities to address any challenges.

Local Council Submission Follow-up

• Monitor and follow up on the progress of local council submissions related to business licenses, project related such as architect drawing submission and BOMBA.
• Communicate effectively with local councils to ensure approvals are granted in a timely manner.
• Maintain accurate records of all submissions and approvals.

Documentation & Reporting

• Maintain a well‑organized database of all relevant licenses, submissions, and communication.
• Prepare and submit regular reports on the status of license renewals, submissions, and utilities applications.
• Provide updates to management on any delays, issues, or required actions for timely resolution.

Qualifications

• Bachelor's degree in Business Administration, Law, or a related field (preferred).
• Proven experience in licensing, compliance, or administrative roles.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of local government regulations and business licensing procedures (preferred).
• Experience in working with external contractors, runners, or third‑party service providers is a plus.
• Familiarity with Tenaga Nasional Berhad (TNB) application processes (preferred).
• Proactive problem‑solving and issue resolution.
• Ability to work independently and in a team environment.
• Strong time management skills and the ability to meet tight deadlines.
• Knowledge of MS Office (Word, Excel, PowerPoint).
• Strong understanding of compliance and regulatory frameworks.