Assistant Manager, Corporate Secretarial & Sustainability

Bermaz Auto Berhad (Mazda & XPeng); Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Shah Alam is seeking an experienced Corporate Secretary to manage corporate functions and oversee sustainability strategies. The ideal candidate will have a minimum of 10 years' experience in corporate secretarial practice, with at least 5 years in a public listed company. Excellent communication skills in both English and Bahasa Malaysia, alongside in-depth knowledge of compliance regulations, are essential. This role offers the chance to play a pivotal role in governance and sustainability within the organization.

Qualifications

• Minimum of 10 years' experience in corporate secretarial practice.
• At least 5 years in a public listed company.
• Strong command of English and Bahasa Malaysia.

Responsibilities

• Manage all corporate secretarial functions.
• Implement sustainability strategies that support ESG objectives.
• Prepare board papers and attend Board meetings.

Skills

Corporate secretarial functions

Communication skills

Attention to detail

Regulatory compliance

Sustainability reporting

Education

Member of MAICSA

Job description

Corporate Secretarial

• Manage all corporate secretarial functions and provide support to Management or Superiors on governance and compliance-related matters.
• Ensure timely and accurate lodgment of statutory forms, returns, and reports in line with regulatory obligations.
• Uphold and promote best practices in corporate governance and ensure compliance with relevant statutory and regulatory requirements.
• Review statutory documents, company returns, and other secretarial documentation to ensure accuracy and compliance.
• Draft board papers, resolutions, and minutes for Board, Board Committee, and Shareholders' meetings.
• Coordinate, organize, and attend Board, Board Committee, and Shareholder meetings, ensuring all requirements are met.
• Assist in the preparation and compilation of the Company's Annual Reports.
• Maintain and update statutory records, registers, and corporate information in a timely and organized manner.
• Perform any other duties assigned by Management or Superior, including multi‑tasking across relevant areas as and when required.

Sustainability

• Implement sustainability strategies that support the Company's ESG sustainability objectives.
• Coordinate with relevant departments and operating units within the Group to monitor the target achievement of all deliverables.
• Assist in the preparation of sustainability reporting in alignment with reporting standards and frameworks and in compliance with the relevant regulatory requirements.
• Assist in the conduct of the Group's annual supplier self‑assessment.
• Support the preparation of the external assurance of the sustainability process and data.
• Develop and implement communication plans to promote sustainability awareness and to inculcate sustainability ownership through sustainability programs.
• Lead the team in the compilation & verification of sustainability performance data.
• Prepare sustainability‑related presentations, reports, and ESG rating update for both internal and external consumption.

Job Requirements

• A member of MAICSA
• Minimum of 10 years' experience in corporate secretarial practice, including at least 5 years in a public listed company.
• Excellent communication skills with a strong command of English and Bahasa Malaysia, both spoken and written.
• Computer literate, detail‑oriented, and highly meticulous in documents and compliance matters.
• In-depth knowledge of company secretarial practices, the Companies Act 2016, Main market listing requirements of Bursa Malaysia Securities Berhad, and other relevant laws and regulations.