Assistant Manager, Corporate Secretarial

APM CORPORATE SERVICES SDN BHD; Port Klang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A corporate services company in Port Klang is seeking an experienced Corporate Secretarial Manager. The ideal candidate will provide administrative and technical secretarial support, ensure compliance with the Companies Act 2016, and manage statutory document preparations. Applicants should have a minimum of 5 to 7 years of experience in the secretarial industry, along with MAICSA qualifications and an SSM practicing certificate. This role is critical for effective governance and management support.

Qualifications

• At least 5 to 7 years of experience in a secretarial-related industry.
• Familiarity with companies laws and securities commission acts.
• Experience in corporate governance.

Responsibilities

• Provide administrative and technical support to the Group Secretarial Department.
• Ensure compliance with the Companies Act 2016 and other regulations.
• Prepare and file statutory documents with regulatory authorities.
• Organize and manage meetings of Management Committees and Shareholders.
• Record proceedings of the meetings and follow up on action items.

Skills

Knowledge in Bursa Securities listing requirements

Corporate governance

Strong administrative skills

Education

MAICSA or equivalent qualifications

SSM practicing certificate

Job description

Responsibilities

To provide general administrative and technical secretarial support to the Group Secretarial Department.

To ensure compliance with Companies Act 2016, Listing Requirements and other relevant regulations.

To prepare and file statutory documents and returns with regulatory authorities.

To maintain accurate and up-to-date statutory registers and records.

To assist in organizing and managing meetings of Management Committees, Board, Board Committees and Shareholders, which include coordinating, preparing and uploading or distributing all relevant papers of meetings if required.

To attend the meetings when required, record the proceedings of the meetings and follow up on action items.

To support the Head of Department on corporate secretarial and compliance matters including administration, law and governance.

To provide corporate secretarial advice to the management team/subsidiary companies as and when necessary.

To manage workload effectively by meeting deadlines and ensuring quality of works.

To attend to any ad‑hoc projects or assignments as required.

Requirements

MAICSA or other equivalent qualifications.

At least 5 to 7 years of experience in secretarial related industry with knowledge in Bursa Securities listing requirements, companies laws, securities commission acts and corporate governance.

SSM practicing certificate, Institute of Chartered Secretaries and Administrators, The Chartered Governance Institute.

NOTE: All applications must be submitted through authorized portals, such as Jobstreet.com and APM's Career Page, or other platforms as notified from time to time only. We assume no responsibility for postings or applications appearing or made on platforms or portals other than the aforementioned.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Corporate Secretarial Manager?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Secretarial Manager?
• How many years' experience do you have in corporate & commercial law?
• How many years of corporate secretarial experience do you have?