Assistant Manager, Company Secretarial

CGC Malaysia; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A corporate governance organization in Petaling Jaya seeks a Secretary to oversee Board Committee tasks, manage corporate secretarial requirements, and advise on governance matters. Ideal candidates possess a relevant degree and professional qualifications, demonstrating strong knowledge of statutory laws and excellent communication skills in both English and Bahasa Malaysia.

Qualifications

• Must possess at least a Bachelor's Degree, Professional Degree in Law, Corporate Secretarial, or equivalent.
• Preferably Professional secretarial qualification/license holder; ICSA graduate or MAICSA associate.

Responsibilities

• Act as the official liaison secretary for Board Oversight Committees.
• Provide in-house secretarial services to manage corporate requirements.
• Advise on corporate governance matters.

Skills

Technical knowledge on statutory laws

Companies Act 2016

Financial Services Act 2013

Development Financial Institutions Act 2002

Malaysian Code of Corporate Governance

Bursa Malaysia’s Main Market Listing Requirements

Corporate Governance Guide

Good Command of English

Good Command of Bahasa Malaysia

Education

Bachelor’s Degree in Law or related field

Professional secretarial qualification

Job description

Responsibilities

• Act as the official liaison secretary for secretary-ship of Board Oversight Committees as determined by GC&CS and providing advisory to promote governance and best practices in the Corporation with Management team and member of the Board.
• Provide in-house secretarial services in managing and administering secretarial practices and corporate secretarial requirements in accordance with applicable rules and regulations.
• Advise the members of the sub-Board Committee and Management on corporate governance matters.
• Prepare meeting documents, on-time generation of minutes of meetings and circular resolutions in relation to the assigned meetings.
• Prepare pre and post Board of Directors meetings, general meetings and internal management meetings, as and when necessary.
• Prepare Board meeting papers on corporate governance and secretarial matters.
• Maintain statutory registers including register of members, register of directors, managers and secretary, and register of directors’ shareholdings, debentures and interests (i.e. interests in shares and debentures).
• Maintain the Reporting Register consisting of all documents and reports filed to Bank Negara Malaysia, relevant government agencies and any other regulatory bodies.
• Responsible for filing and lodging information with the Companies Commission of Malaysia, report certain changes regarding and ensure compliance with requirements for periodic filing e.g. Annual Returns and audited financial statements and accounts.
• Coordinate and communicate with shareholders on issues relating to their rights, and other matters affecting shareholdings and dealing with any queries and request from shareholders.
• Perform duties as Assistant Risk Coordinator for Legal & Company Secretarial Department.
• To assume responsibility of other relevant tasks as assigned from time to time.

Qualifications

Candidate must possess at least a Bachelor’s Degree, Professional Degree in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent. Preferably Professional secretarial qualification/license holder; ICSA graduate or MAICSA associate.

Required Skills

• Technical knowledge on the relevant statutory laws and company secretarial best practices and guidelines.
• Well versed in Companies Act 2016, Financial Services Act 2013, Development Financial Institutions Act 2002, Malaysian Code of Corporate Governance, Bursa Malaysia’s Main Market Listing Requirements and Corporate Governance Guide, Bank Negara Malaysia’s Corporate Governance Policy and other related laws and regulations.

Preferred Skills

• Professional, Analytical, Clarity of thought, Practical and Persuasive, Good Interpersonal Skills and Good Command of English / Bahasa Malaysia both verbal & written.
• Good analytical skills and sound legal judgment to support business needs.
• Excellent communication skills with a high degree of integrity.
• Able to drive and manage productive and professional regulatory relationships with various stakeholders.
• Resourceful, self-motivated, meticulous and able to work independently.