Assistant Maintenance Planner (Putrajaya)

UEM Edgenta Berhad; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading facility management company in Putrajaya is seeking an individual to assist in maintenance planning, vendor monitoring, and quality checks. The ideal candidate should have a diploma or degree in Administration or Engineering and at least 2 years of relevant experience. Basic knowledge of Microsoft Office is essential, along with strong communication and organizational skills. This role offers an opportunity to support senior colleagues in a dynamic team environment.

Qualifications

• Minimum 2 years relevant experience in Facility Management or Maintenance.
• Willingness to learn ISO standards and facility management processes.
• Ability to work in a team and support senior colleagues.

Responsibilities

• Assist in planning maintenance schedules to ensure compliance with ISO standards.
• Provide support in monitoring vendor activities and documentation.
• Assist with quality checks of infrastructure works under guidance.

Skills

Good communication skills

Organizational skills

Problem-solving skills

Education

Diploma/Degree in Administration, Engineering, or related field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Responsibilities

• Assist in planning, coordinating, and updating maintenance schedules to support compliance with ISO 9001, ISO 14001, and OHSAS 18001 standards.
• Provide support in monitoring contractor/vendor activities and ensure documentation is properly recorded.
• Assist with quality checks of infrastructure works under guidance from senior staff.
• Support inventory management of materials, equipment, and supplies, including receiving, issuing, storage, and simple stock checks.
• Maintain accurate records and assist in preparing documentation such as stock registers, delivery orders, GRNs, and periodic reports.
• Provide administrative support including preparing meeting documents, correspondence, and schedules.
• Assist in coordinating response for emergency breakdowns/complaints by liaising with maintenance personnel.
• Support procurement processes such as raising purchase requisitions, invoice follow-ups, and record keeping.
• Help ensure safety compliance by assisting with PPE requirements, safety passes, and contractor clearance.
• Prepare and submit basic reports as assigned by management.

Requirements

• Diploma/Degree in Administration, Engineering, or related field.
• Min. 2 years relevant experience in Facility Management or Maintenance.
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Willingness to learn ISO standards (ISO 9001, ISO 14001, OHSAS 18001) and facility management processes.
• Good communication, organizational, and problem-solving skills.
• Ability to work in a team and support senior colleagues.