Assistant Executive, Management Services & Advocacy

Malaysian Communications and Multimedia Commission; Sibu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A governmental agency in Sibu is seeking candidates for an administrative position to provide support across various units. Responsibilities include organizing meetings, managing communication, and assisting with administrative tasks. Applicants should have a diploma in relevant fields and a minimum of 1 or 2 years of experience, though fresh graduates are welcomed. Candidates must be Malaysian citizens and willing to work in Sibu.

Qualifications

• Minimum of 1 or 2 years in a similar environment.
• Fresh Graduates are also encouraged to apply.

Responsibilities

• Assist staff to organize and manage meetings, preparing agendas and documenting minutes.
• Manage incoming and outgoing communication, ensuring timely responses.
• Assist Regulatory Compliance Unit staff with customer complaints.
• Process travel requisition including accommodations and transportation.
• Assist Branch Head with general administrative duties.
• Provide general logistics support for all Units.

Skills

Attention to details

Knowledge of basic telecommunication technology

Working knowledge of Microsoft Office

Education

Diploma in ICT, Engineering, Public Administration, Mass Communication, Business Management or related field

Job description

Provide administrative and logistics support to the administrative, project, and regulatory units to strengthen processes and follow-through, improving efficiency and coordination across the Sibu Branch Office.

Responsibilities

• Assist staff to organize and manage meetings by preparing agendas, scheduling attendees, ensuring logistical arrangements, and documenting minutes.
• Manage incoming and outgoing communication, including emails, letters, reports, and presentations, ensuring timely responses.
• Assist Regulatory Compliance Unit (RCU) staff with walk-in customers by recording their complaints accurately for follow up.
• Process travel requisition by staff, including accommodations, transportation, and necessary documentations.
• Assist Branch Head in general administrative duties, including filing, procurement requests, and budget tracking of Branch Office.
• Provide general logistics support for all Units at Branch Office.

Qualifications

• Diploma in ICT, Engineering, Public Administration, Mass Communication, Business Management, or other related qualification from a recognized university.
• Minimum of 1 or 2 years in a similar environment.
• Knowledge and understanding of basic telecommunication technology.
• Fresh Graduate is also encouraged to apply.
• Working knowledge of Microsoft Office (especially Excel and PowerPoint).
• Attention to details.
• Candidate must be willing to work in Sibu and must be a Malaysian citizen.

Application Includes Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an administrative assistant?