Assistant - Administration (Property Management)

Sunway Berhad; Selangor; On-site; MYR 30,000 - 50,000; Full time

Job summary

A property management company in Malaysia is looking for an Assistant - Administration to support its property management team. The role includes maintaining records, organizing meetings, preparing reports, and addressing tenant inquiries. The ideal candidate should have at least 2 years of administrative experience, proficiency in Microsoft Office, and strong communication skills. A diploma or degree in Business Administration or a related field is required. This position offers a dynamic work environment and opportunities for professional growth.

Qualifications

• Minimum of 2 years of administrative experience, preferably in property management.
• Familiarity with property management software is a plus.

Responsibilities

• Provide efficient and organized administrative support to the property management team.
• Handle incoming calls, emails, and inquiries professionally.
• Assist in scheduling and coordinating meetings, appointments, and property-related events.
• Prepare meeting agendas, take minutes, and ensure follow-up on action items.
• Maintain positive relationships with residents.

Skills

Microsoft Office Suite

Strong organizational skills

Excellent communication skills

Multitasking abilities

Education

Diploma or degree in Business Administration or related field

Job description

Assistant - Administration (Property Management)

Sunway Property & Facilities Management (Sunway PFM Sdn Bhd) is the Sunway Group’s asset management firm which was established in 1991. The company presently manages a diversified portfolio of 32 million sq ft of build-up real estate space comprising office, retail, hospitality, medical, residential and education developments. The organization’s team comprises 160 professional and technical employees. The team is driven by clear core values, vision, and mission. The strong engineering capabilities of the Sunway PFM team is a key market differentiator where its building maintenance team carries out preventive and predictive maintenance to ensure optimal asset performance and long-term life cycle maintenance costs.

Job Responsibilities:

Administrative Support:

Provide efficient and organized administrative support to the property management team.

Maintain accurate records, databases, and filing systems for efficient document retrieval.

Handle incoming calls, emails, and inquiries professionally, directing them to the appropriate personnel.

Act as a liaison between residents, property managers, and external stakeholders.

Facilitate effective communication by drafting and distributing official correspondence and notices.

Meeting Coordination:

Assist in scheduling and coordinating meetings, appointments, and property-related events.

Prepare meeting agendas, take minutes, and ensure follow-up on action items.

Documentation and Reports:

Prepare and organize reports, presentations, and documentation as required by property management.

Assist in the preparation of financial reports, budgets, and expenditure tracking.

Address and resolve tenant inquiries and concerns promptly and professionally.

Maintain positive relationships with residents, fostering a sense of community within the property.

Qualifications:

Minimum of 2 years of administrative experience, preferably in property management.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Familiarity with property management software is a plus.

Education:

Diploma or degree in Business Administration or a related field.