Assistant Admin Manager

Elite Material (Penang) Sdn. Bhd.; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Penang seeks a skilled individual to oversee administrative operations including canteen, security, hostel, waste management, and uniform services. The ideal candidate will have 5–8 years of experience in a similar environment with a focus on management and compliance. Proficiency in Mandarin and English is essential for effective communication with stakeholders. Successful candidates will demonstrate strong organizational skills and the ability to thrive in a fast-paced setting.

Qualifications

• 5–8 years of administrative experience in a manufacturing or industrial environment, with at least 2–3 years in a supervisory role.
• Hands-on experience managing canteen, security, hostel, waste management, and uniform services is highly preferred.
• Knowledge of factory administration, vendor management, and regulatory compliance.

Responsibilities

• Assist in managing overall administrative operations for the manufacturing plant.
• Oversee canteen operations, including food quality and compliance with health standards.
• Manage security services, including guard deployment and incident reporting.
• Coordinate employee hostel operations, including accommodation allocation and maintenance.
• Oversee waste management activities, ensuring compliance with environmental requirements.
• Manage uniform issuance and vendor coordination.
• Handle administrative documentation and budgeting.
• Support EHS, HR, and Manufacturing teams on compliance-related matters.
• Assist in policy implementation and process improvement.

Skills

Organizational skills

Coordination skills

Problem-solving skills

Communication skills

Microsoft Office proficiency

Mandarin proficiency

English proficiency

Education

Bachelor’s degree or Diploma in Business Administration, Management, or related fields

Tools

ERP systems

Job description

Assist in managing overall administrative operations for the manufacturing plant, including canteen, security, hostel, waste management, and uniform services.

Oversee canteen operations, including food quality, hygiene, vendor performance, cost control, and compliance with health and safety standards.

Manage security services, including guard deployment, access control, visitor management, and incident reporting.

Coordinate and administer employee hostel / dormitory operations, including accommodation allocation, maintenance, discipline, and welfare matters.

Oversee waste management activities, ensuring proper segregation, disposal, recycling, and compliance with environmental and regulatory requirements.

Manage uniform issuance, inventory, vendor coordination, and replacement control.

Coordinate with external vendors and service providers; monitor service quality, KPIs, contracts, and cost control.

Handle administrative documentation, reporting, budgeting, and audit preparation.

Support EHS, HR, and Manufacturing teams on administrative and compliance-related matters.

Assist the Administration Manager in policy implementation, process improvement, and continuous improvement initiatives.

Job Responsibilities

• Assist in managing overall administrative operations for the manufacturing plant, including canteen, security, hostel, waste management, and uniform services.
• Oversee canteen operations, including food quality, hygiene, vendor performance, cost control, and compliance with health and safety standards.
• Manage security services, including guard deployment, access control, visitor management, and incident reporting.
• Coordinate and administer employee hostel / dormitory operations, including accommodation allocation, maintenance, discipline, and welfare matters.
• Oversee waste management activities, ensuring proper segregation, disposal, recycling, and compliance with environmental and regulatory requirements.
• Manage uniform issuance, inventory, vendor coordination, and replacement control.
• Coordinate with external vendors and service providers; monitor service quality, KPIs, contracts, and cost control.
• Handle administrative documentation, reporting, budgeting, and audit preparation.
• Support EHS, HR, and Manufacturing teams on administrative and compliance-related matters.
• Assist the Administration Manager in policy implementation, process improvement, and continuous improvement initiatives.

Job Requirements

• Bachelor’s degree or Diploma in Business Administration, Management, or related fields.
• 5–8 years of administrative experience in a manufacturing or industrial environment, with at least 2–3 years in a supervisory role.
• Hands‑on experience managing canteen, security, hostel, waste management, and uniform services is highly preferred.
• Knowledge of factory administration, vendor management, and regulatory compliance.
• Familiar with EHS, hygiene, and environmental requirements related to factory operations.
• Strong organizational, coordination, and problem‑solving skills.
• Good communication skills to liaise with internal departments and external vendors.
• Proficient in Microsoft Office; experience with ERP or administrative systems is an advantage.
• Able to work independently, under pressure, and in a fast‑paced manufacturing environment.
• Good verbal and written communication skills in both Mandarin and English. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.