Administrator (Immediate Hiring) Pre School

Busy Bees; Kuala Lumpur; On-site; MYR 34,000 - 48,000; Full time

Job summary

A leading education provider in Kuala Lumpur is looking for an Administrator to efficiently manage procurement, asset management, and financial operations across centres. The ideal candidate should have a diploma and at least 3 years of experience, demonstrating strong interpersonal skills, proactive initiative, and the ability to adapt in a dynamic environment. This role requires excellent time management abilities and proficiency in Microsoft Office applications, while fostering collaborations with vendors and stakeholders.

Qualifications

• At least 3 years of relevant work experience.
• Strong ability to manage multiple tasks effectively.
• Proactive attitude and capable of working independently.

Responsibilities

• Procure items from vendors and manage purchase orders.
• Assist in capital expenditure and asset inventory tracking.
• Build partnerships with vendors and community stakeholders.
• Streamline procurement processes and enhance efficiency.
• Record financial data and manage accounts receivable.

Skills

Interpersonal skills

Time management

Negotiation skills

Adaptability

Confidentiality

Microsoft Office proficiency

Education

Diploma in Administration, Business, or related field

Job description

Administrator (Immediate Hiring) Pre School

The Cluster Procurement team plays a key role in ensuring the smooth operations of the centres and assists the centre principals/ leaders in matters pertaining to procurement and fixed asset management of the centre. As a reliable support to the administrative team, you will be providing efficient and effective office and service administration in the following areas for different centres:

1. Procurement responsibilities

• Procure items from vendors for groceries, cleaning, stationary and other resources, to raise Purchase Orders or Expense Report
• Review the order check list based on the centre requirement and place order in accordance to the agreed timeline
• Monitor delivery schedule, quantity and quality of the purchases for payment processing
• Ensure the centre’s purchases align with the menu and maintain the required quantity to avoid any ad-hoc purchases
• Review any exceptional items that require Procurement team approval
• Liaison with Finance department on the invoicing and payment

2. Fixed asset management

• Assist the centre on the capital expenditure requirement and to raise Purchase Order
• Assist the centre on the asset inventory tracking
• Review the asset life‑cycle costing and risk analysis

3. Build stakeholder relationships and partnerships

• Inculcate a culture of collaboration within the cluster
• Lead the strategic design of partnerships and collaboration with centres, vendors and community stakeholders
• Represent the Centre to build business relationships

4. Uplift professional practice

• Streamline procurement processes to eliminate redundancies, reduce lead times and enhance overall efficiency in accordance with the company’s policy
• Facilitate the sharing of best practices and innovative solutions among different cluster
• Reduce supply chain risks by diversifying supplier sources and maintaining a more resilient procurement strategy

5. Financial Operations (Accounts Receivable)

• Record financial data accurately in the system under the correct categories
• Review, update and resolve online fee payment records to maintain up‑to‑date fee collections
• Assist with month‑end closing activities, including student account balance verification
• Prepare monthly centre reports and update school organization charts
• Manage day‑to‑day administrative and accounting tasks, and perform any additional duties assigned by management

Qualifications and Job Requirements

• Diploma in Administration, Business, or a related field, with at least 3 years of relevant work experience
• Strong interpersonal skills with the ability to communicate constructively with colleagues and peers
• Highly motivated, well‑organized, with strong time management skills and the ability to multitask effectively
• Proven ability to negotiate with suppliers on terms, pricing and delivery schedules
• Proactive, pleasant in disposition, capable of working independently while fostering team spirit
• Flexible and adaptable to changes in a fast‑paced environment
• Demonstrated ability to handle confidential information with discretion and integrity
• Proficient in Microsoft Office applications