Administrative Team Lead

TE Connectivity; Seberang Perai; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading tech company in Penang seeks an experienced Administrative Coordinator to oversee day-to-day operations. The role involves managing the administrative team, ensuring compliance with policies, and liaising with internal departments and external suppliers. Qualified candidates must have a degree in business administration and several years of administrative experience. Proficiency in MS Office and excellent communication skills are essential. This position offers an opportunity to optimize office functionality and facilities management.

Qualifications

• Several years of experience working in an administrative role.
• Basic knowledge of office management systems and procedures.

Responsibilities

• Coordinate and organize meetings, accommodation, and travel arrangements.
• Manage and raise purchase requisitions for office services and equipment.
• Oversee services from third-party vendors including transportation and accommodation.
• Manage distribution and inventory of employee PPE and uniforms.
• Conduct audits and attend to government and external audits.

Skills

Effective communication skills

Proficiency in MS Office (Word, Excel, PowerPoint)

Ability to handle sensitive information confidentially

Education

Degree in business administration or related field

Job description

To coordinate day-to-day administrative operations, ensuring efficient office functioning and providing support services across organization. Responsible for leading the admin team, managing office facilities and implementing administrative procedures to support business operations.

Job Requirements

• Coordinate and organize meetings, accommodation, travel arrangements and logistics support for staff and visitors.
• Manage and raise purchase requisition for general office services/operations and equipment -stationery, office supplies, office furniture, business card, water purifier, photocopier machine, telephone system and pantry management.
• Oversee and manage 3rd party vendors services including Professional Visit Pass (PVP), workers transportation, worker accommodation, canteen, in-house clinic and working permit.
• Manage the distribution and inventory of employee PPE, locker, uniforms and corporate gifts to ensure availability, propose usage and cost control.
• Manage employee badges and locker assignments
• Manage canteen, caterer. Conduct audit and attend to government and external audit.
• Plan, execute & monitor office renovation.
• Attend internal and external audit. Ensure timely closure of audit findings with proper documentation and evidence,
• Act as main point of contact for internal department and external supplier on administrative matters.
• Ensure compliance with company policies and regulations.

What your background should look like

• Degree in business administration or related field.
• Several years of experience working in an administrative role.
• Effective communication skills, both written and verbal.
• Basic knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle sensitive information confidentially.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.