Administrative Specialist

BYD Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an Office Manager to oversee daily operations and facilities management. The ideal candidate will hold a Bachelor's degree in business administration and have proven office management experience. Key responsibilities include managing office supplies, ensuring a well-maintained workspace, and organizing logistics for company events. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Proven experience in office management or facilities management.
• Strong interpersonal skills to interact with various stakeholders.
• Ability to travel as needed for off-site meetings or events.

Responsibilities

• Oversee daily management of office facilities and supplies.
• Ensure office space is functional, clean, and well-maintained.
• Organize logistics for company events and meetings.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking abilities

Education

Bachelor’s degree in business administration

Job description

Responsibilities:

• Oversee the daily management of office facilities, including the administration of office supplies, equipment, and maintenance services.
• Ensure the office space is consistently functional, clean, and well-maintained.
• Develop and maintain strong vendor relationships, handling contracts for office supplies, cleaning, and facility maintenance.
• Organize logistics for company events, meetings and conferences, ensuring seamless execution of all arrangements.
• Keep office records, filing systems and databases well-organized and up to date.
• Act as the main point of contact for employees regarding office services and general inquiries.
• Coordinate travel arrangements and accommodations for staff and international visitors.
• Perform other duties as delegated by the Managing Director.

Qualifications:

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience in office management, general affairs, or facilities management.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills to interact with various stakeholders.
• Strong problem-solving skills and exceptional attention to detail.
• Ability to travel as needed for off-site meetings or events.