Administrative Executive - School of Communication

Xiamen University Malaysia; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A higher education institution in Sepang is seeking an Administrative Executive for the School of Communication to coordinate academic programmes and manage documentation. The role requires strong organizational and communication skills, as well as proficiency in Microsoft Office. Ideal candidates will have a Bachelor's degree and at least one year of administrative experience. Proficiency in English is essential, and knowledge of Mandarin or Malay is a plus. Interested applicants should apply online or email their CV.

Qualifications

• Bachelor’s degree in relevant field is required.
• Minimum 1 year of administrative experience in higher education preferred.
• Strong organizational, communication, and interpersonal skills needed.

Responsibilities

• Assist in coordinating and implementing academic programmes.
• Manage documentation related to teaching schedules and examinations.
• Maintain accurate records of academic performance and staff training.
• Support accreditation exercises and quality assurance documentation.
• Serve as a liaison between academic staff and students.
• Provide guidance to students regarding academic procedures.
• Assist in onboarding new academic staff.
• Support academic and cultural events.
• Coordinate logistics for events and school projects.
• Oversee inventory and office supply management.
• Ensure compliance with university policies.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Ability to multitask

Command of English

Proficiency in Mandarin or Malay

Education

Bachelor's degree in Business Administration, Communication, Management, or a related field

Job description

Administrative Executive - School of Communication

Xiamen University Malaysia – Sepang, Selangor

Responsibilities

• Assist in the coordination and implementation of academic programmes (undergraduate, postgraduate, and PhD).
• Manage documentation and communication related to teaching schedules, course files, and examination matters.
• Maintain accurate records of academic performance, research outputs, and staff training programmes.
• Support accreditation exercises, programme reviews, and quality assurance documentation.
• Serve as a liaison between academic staff, students, and the university’s administrative offices.
• Provide guidance and administrative assistance to students regarding academic procedures, internship placements, and other school matters.
• Assist in onboarding new academic staff and facilitating internal communication.
• Support academic and cultural events such as seminars, workshops, conferences, and student engagement activities.
• Provide administrative support for school-led initiatives.
• Coordinate logistics, publicity materials, and documentation for events and school projects.
• Oversee inventory and office supply management.
• Ensure compliance with university financial and administrative policies.

Qualifications

• Bachelor’s degree in Business Administration, Communication, Management, or a related field.
• Minimum 1 year of administrative experience, preferably in a higher education environment.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications and university management systems.
• Ability to multitask, work independently, and meet deadlines in a fast-paced academic setting.
• Excellent command of English; proficiency in Mandarin or Malay is an advantage.

Interested candidates are encouraged to submit their applications online via “Apply Here” or email their CV, along with copies of academic transcripts and supporting documents, to *************@xmu.edu.my.

We thank all applicants for their expressed interest. However, ONLY shortlisted applicants will be notified.