Administrative Executive (Procurement)

Digital Labs Sdn Bhd (from M1); Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A procurement-focused company in Petaling Jaya is seeking an Administrative Executive to manage purchase requisitions, orders, and vendor invoices. The ideal candidate will have a strong understanding of procurement procedures and excellent organizational skills. Responsibilities include processing requisitions, managing orders with suppliers, and ensuring timely delivery. Attention to detail, proficiency in procurement software, and strong communication skills are essential for success in this role.

Qualifications

• Strong understanding of procurement procedures and inventory management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.

Responsibilities

• Receive and process purchase requisitions ensuring accuracy.
• Generate and manage purchase orders with suppliers.
• Monitor and track order status, resolving discrepancies.

Skills

Procurement procedures

MS Office Suite

Analytical abilities

Attention to detail

Tools

Procurement software

Job description

Summary

We are seeking an Administrative Executive to oversee and manage the procurement process within our organization. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to effectively coordinate and process purchase requisitions, purchase orders, and vendor invoices.

Key Responsibilities

• Receive, review, and process purchase requisitions from various departments ensuring accuracy and compliance with company policies.
• Generate and manage purchase orders, liaising with suppliers to ensure timely and accurate delivery of goods and services.
• Monitor and track the status of orders, regularly communicating with vendors to ensure adherence to delivery schedules and resolving any delays or discrepancies.
• Collaborate with warehouse and inventory teams to facilitate the receipt and stocking of purchased items, verifying quantities and quality upon arrival.
• Verify vendor invoices against purchase orders, reconcile any discrepancies, and facilitate the closure of purchase orders in a timely manner.

Qualifications and Skills

• Strong understanding of procurement procedures, purchasing principles, and inventory management.
• Proficiency in using procurement software and MS Office Suite.
• Excellent communication and interpersonal skills with the ability to effectively collaborate with various stakeholders.
• Strong analytical and problem-solving abilities.
• Attention to detail and accuracy in handling procurement documentation.