Administrative Executive

DR CHONG CLINIC; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare provider in Subang Jaya is seeking an Administration Executive to manage office operations and serve as the communication hub. The ideal candidate should possess a Bachelor's degree in Business Administration, have strong organizational skills, and be proficient in Microsoft Office Suite. The role involves overseeing daily operations, maintaining records, and supporting senior executives. This position offers a collaborative work culture and professional development opportunities.

Benefits

Medical Staff Voucher

Attendance Reward

BMI Incentive

Qualifications

• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous administrative experience is an advantage.

Responsibilities

• Oversee daily office operations to ensure efficiency.
• Act as a key point of contact between management, employees, clients, and external partners.
• Maintain accurate records, documents, and files.

Skills

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Job description

Oversee daily office operations to ensure a well-organized, efficient, and professional workplace.

Manage office supplies, facilities, and equipment, including air conditioners, printers, and pantry essentials.

Maintain a clean, welcoming, and productive office environment.

📞 Be the Communication Hub

Handle incoming calls, emails, and correspondence with professionalism.

Act as a key point of contact between management, employees, clients, and external partners.

Manage calendars, appointments, and schedules for senior executives.

Coordinate meetings, prepare meeting rooms, and support company events.

Maintain accurate physical and digital records, documents, and files.

Perform data entry and support reporting using spreadsheets and internal systems.

Arrange business travel, including flights, accommodations, and itineraries.

Assist in tracking expenses, budgets, and financial documentation.

Liaise with vendors and service providers for office procurement, maintenance, and services.

Support tenancy agreements, licensing requirements, and maintenance contracts.

Monitor deadlines, renewals, and ensure proper documentation.

Provide administrative support for projects, including coordination, research, and follow-ups.

Ensure company policies and procedures are followed.

Resolve administrative issues efficiently and professionally.

Perform ad-hoc duties as assigned by Management.

What We’re Looking For

Bachelor’s degree in Business Administration or a related field (or equivalent experience).

Strong organizational and multitasking skills with excellent attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Ability to work independently and collaborate effectively with a team.

Previous administrative experience is an advantage, but enthusiastic fresh graduates are encouraged to apply.

Why You’ll Love Working With Us

• Supportive and collaborative work culture
• Exposure to diverse administrative and operational functions
• Opportunities for professional development and career growth
• A role where your contributions truly make an impact

Ready to Apply?

If you’re organized, proactive, and ready to take ownership of office operations, we’d love to hear from you!

Application Questions

• Do you have data entry experience?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Have you worked in a role where you were responsible for vendor management?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

Perks and benefits: Medical Staff Voucher, Attendance Reward, BMI Incentive.