Administrative Executive

Xiamen University Malaysia; Dengkil; On-site; MYR 100,000 - 150,000; Full time

Job summary

A higher education institution in Dengkil, Selangor is seeking an Administrative Support role. You will assist in the coordination of academic programmes, manage documentation, and serve as a liaison between academic staff and students. The ideal candidate holds a bachelor’s degree in a relevant field and has at least one year of administrative experience. The role requires strong organizational and communication skills, with proficiency in Microsoft Office essential. This position offers a variety of benefits including EPF/SOCSO, annual leave, and medical insurance.

Benefits

EPF/SOCSO

Annual Leave

Medical and Hospitalization Leave

Annual Bonus

Medical Insurance

Work-life Balance

Career Growth

Multiculturalism Work Environment

Training Provided

Qualifications

• Minimum 1 year of administrative experience, preferably in a higher education environment.
• Ability to multitask, work independently, and meet deadlines in a fast-paced academic setting.

Responsibilities

• Assist in coordination and implementation of academic programmes.
• Manage documentation and communication related to teaching schedules.
• Serve as a liaison between academic staff and students.
• Support academic and cultural events.
• Oversee inventory and office supply management.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Proficiency in Microsoft Office

Proficiency in university management systems

Command of English

Proficiency in Mandarin or Malay

Education

Bachelor’s degree in Business Administration, Communication, Management or related field

Job description

Xiamen University Malaysia – Dengkil, Selangor

Bachelor’s degree in Business Administration, Communication, Management, or a related field.

Minimum 1 year of administrative experience, preferably in a higher education environment.

Strong organizational, communication, and interpersonal skills.

Proficiency in Microsoft Office applications and university management systems.

Ability to multitask, work independently, and meet deadlines in a fast-paced academic setting.

Excellent command of English; proficiency in Mandarin or Malay is an advantage.

Academic and Administrative Support

• Assist in the coordination and implementation of academic programmes (undergraduate, postgraduate, and PhD).
• Manage documentation and communication related to teaching schedules, course files, and examination matters.
• Maintain accurate records of academic performance, research outputs, and staff training programmes.
• Support accreditation exercises, programme reviews, and quality assurance documentation.

Staff and Student Liaison

• Serve as a liaison between academic staff, students, and the university’s administrative offices.
• Provide guidance and administrative assistance to students regarding academic procedures, internship placements, and other school matters.
• Assist in onboarding new academic staff and facilitating internal communication.

Event and Project Coordination

• Support academic and cultural events such as seminars, workshops, conferences, and student engagement activities.
• Provide administrative support for school-led initiatives.
• Coordinate logistics, publicity materials, and documentation for events and school projects.

Resource Management

• Oversee inventory and office supply management.
• Ensure compliance with university financial and administrative policies.

Benefits

• EPF/SOCSO
• Annual Leave
• Medical and Hospitalization Leave
• Annual Bonus
• Medical Insurance
• Work‑life Balance
• Career Growth
• Multiculturalism Work Environment
• Training Provided