Administrative Assistant

Certibuild (M) Sdn Bhd; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction support company in Sepang, Malaysia is looking for an Administrative Support professional to assist with day-to-day operational tasks. The role includes managing correspondence, preparing documents, maintaining filing systems, and supporting finance and HR functions. Ideal candidates should possess strong organizational skills and the ability to coordinate meetings and manage office supplies. This position is vital for ensuring smooth operations and effective communication within the teams.

Qualifications

• Experience in administrative support roles preferred.
• Strong organizational skills are essential.
• Proficiency in handling correspondence and document management.

Responsibilities

• Provide administrative and clerical support to teams.
• Handle phone calls and visitor coordination professionally.
• Prepare and maintain documents and records.

Job description

Provide day-to-day administrative and clerical support to operations and management teams

Handle phone calls, emails, correspondence, and visitor coordination professionally

Prepare, format, and maintain documents, letters, quotations, and internal records

Manage filing systems (hardcopy and electronic) in an organised and traceable manner

Assist in data entry, record keeping, and basic document control

Coordinate meeting schedules, appointments, and internal communications

Manage office supplies, stationery, and simple procurement

Support finance and HR administrative tasks such as claims, invoices, and staff records

Assist technical and compliance teams with administrative coordination when required

Perform other administrative duties as assigned by management