Administrative Assistant

Critical M&E Engineering; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local engineering firm in Johor Bahru is seeking a proactive Administrative Assistant to support daily operations and help the team thrive. The role involves managing administrative tasks, coordinating communications between teams, and ensuring organized documentation. We are looking for someone with strong organizational skills, good typing speed, and the ability to communicate effectively in English and Bahasa Malaysia. Join us in a dynamic, collaborative environment where your contributions will make a difference.

Benefits

Supportive team environment

Opportunities for skill development

Dynamic work environment

Qualifications

• At least 1 year of administrative experience preferred.
• Proficient typing skills (60 WPM or above).
• Ability to communicate confidently in English and Bahasa Malaysia.

Responsibilities

• Handle daily administrative tasks for office operations.
• Prepare purchase requisitions, orders, and costing documents.
• Manage documentation and filing of company records.

Skills

Organizational skills

Communication skills

Problem-solving

Typing speed

Time management

Education

SPM or equivalent

Tools

Microsoft Office

Job description

Critical M&E Engineering – Johor Bahru, Johor

Come grow with us! We’re looking for a proactive, organized, and enthusiastic Administrative Assistant to support our team and help keep our daily operations running smoothly. If you enjoy solving problems, staying organized, and making things happen behind the scenes, this role could be a great fit for you.

What You’ll Do

Key Responsibilities

• Handle daily administrative tasks to ensure seamless office operations.
• Prepare purchase requisitions (PRs), purchase orders (POs), quotations, and basic costing documents.
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• Maintain organized filing systems and ensure all documents are accurate, updated, and easy to retrieve.
• Assist with general office duties and support team members with ad-hoc tasks.

Documentation & Filing

• Manage proper documentation and systematic filing of company records, contracts, and project-related documents.
• Assist in preparing, organizing, and managing project documentation such as contracts, POs, quotations, and progress reports.

Communication & Coordination

• Act as a liaison between project teams, office staff, clients, suppliers, and external stakeholders.
• Handle calls, emails, and correspondence professionally with timely follow-up.
• Schedule and coordinate meetings, site visits, and travel arrangements for management and project teams.
• Support internal communication to ensure tasks move smoothly across departments.
• Coordinate delivery schedules with suppliers and subcontractors and help resolve issues as needed.

Who We’re Looking For

• Education: SPM or equivalent.
• Typing skills: Comfortable with typing (around 60 WPM or above preferred).
• Experience: At least 1 year of administrative experience is helpful, but we welcome applicants who can demonstrate strong organizational skills, willingness to learn, and a proactive attitude.
• Languages: Able to communicate confidently in English and Bahasa Malaysia (written and spoken).
• Tech-friendly: Confident using Microsoft Office and basic digital tools.
• Work style: Reliable, able to work independently, and comfortable managing multiple tasks.
• Availability: Candidates who can start soon are encouraged to apply.

Why You’ll Love Working With Us

• A supportive, collaborative team that values growth and fresh ideas.
• Opportunities to develop your skills and gain hands-on experience.
• A chance to contribute to meaningful work in a dynamic and fast-paced environment.

Ready to Bring Your Administrative Skills to the Next Level?

If you’re organized, proactive, and enjoy creating smooth and efficient workflows, we’d love to hear from you! We welcome applicants with strong communication, problem-solving, and time-management skills who are eager to grow and contribute to a supportive team.

Please submit your resume to apply.
(A cover letter is optional — feel free to include one if you’d like to share more about yourself.)