Administration Executive

QBE Europe; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global insurance company in Petaling Jaya is seeking a dedicated Administrative Support Officer. Responsibilities include maintaining filing systems, ordering supplies, and supporting general office administration. Applicants should have at least 3 years of experience, a diploma, and strong customer service skills. This role offers a comprehensive benefits package including hybrid work options and well-being programs.

Benefits

Flex and hybrid working options

Work from home policy

Paternity leaves matching with maternity leave

Well-being programs

Medical benefits

Access to online learning via LinkedIn Learning

3 additional days off (Family care leaves)

Study leave

Internal Appreciation program

Qualifications

• Minimum 3+ years’ administrative / secretarial experience in a sizable company.
• Computer literacy with basic PC and administration skills.
• Customer-oriented with excellent interpersonal & communication skills.

Responsibilities

• Provide general administrative support to the Company and internal departments.
• Maintain an effective copy filing system.
• Order supplies and maintain consumables stock.

Skills

Communication

Critical Thinking

Customer Service

Detail-Oriented

Office Administration

Education

Diploma

Job description

Primary Details

Time Type: Full time

Worker Type: Employee

Provide general administrative support to the Company and internal departments / teams as assigned and / or required.

Your New Role:

• Maintaining an effective copy filing system.
• Understand and follow the organization’s administration policies.
• Dealing with a wide range of contacts at all levels within the Company.
• Attend to all general office administration needs and contribute to alternative solutions in resolving general office administration matters.
• Maintaining a healthy and safe office environment.
• Monitor the cleanliness and tidiness of the office’s general area.
• Review team correspondence, records and reports to select routine matters for processing.
• Drafting of correspondence and data entry.
• Order supplies, stationary and maintaining consumables stock for the Company.
• Manage courier services and mailing activities, when required.
• Book meetings and organize events.
  

About You:

• Minimum 3+ years’ administrative / secretarial experience in a sizable company.
• Diploma holder
• Computer literacy with basic PC and administration skills.
• Customer-oriented with excellent interpersonal & communication skills
• Proactive, well organized, attentive to details and strong sense of responsibilities in meeting deadlines.
• Basic knowledge of administrative processes.

About QBE

What if you could have a positive impact – at work and in the world?

At QBE, we’re enabling a more resilient future – for our customers, communities, environment, and for our people. We’re building momentum to achieve something significant and know our people are at the centre of our success.

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. And with more than 13,000 people working across 27 countries, our scale means we’re big enough for your ambitions, yet small enough for you to make a real impact.

QBE Asia’s operations is part of the QBE International Division, and has had a presence in Asia for more than 130 years with offices in: Singapore, Hong Kong & Macau, Malaysia and Vietnam. We continue to be recognised for our ongoing focus on digital innovation to deliver exceptional value and operational excellence for our customers, business partners, people and the community. We support ESG efforts through the QBE Foundation, which helps to create strong, resilient and inclusive communities, by focusing investment and efforts on two key areas where we believe we can have the greatest impact – climate resilience and inclusion.

Benefits

Excited to share our comprehensive benefits package at QBE! 😉

☑️ Flex and hybrid working options

☑️ Work from home policy

☑️ Paternity leaves matching with maternity leave

☑️ Well-being programs

☑️ Pensions

☑️ Medical benefits

☑️ Globally, access to online learning via LinkedIn Learning

☑️ On top of annual leaves, 3 additional days off (Family care leaves)

☑️ Study leave

☑️ Marriage leave

☑️ Internal Appreciation program with points to redeem nice merchandize and life experiences

Join us and enjoy a work environment that values your well-being and personal growth! 😉 #EmployeeBenefits #WorkLifeBalance #CareerDevelopment

Join us now, so you can be part of our success – and we can be part of yours.

Your career at QBE — Let’s make it happen.

Skills:

Communication, Critical Thinking, Customer Service, Customer Value Management, Data Entry, Detail-Oriented, Document Management, Intentional collaboration, Legal Administrative Support, Managing performance, Office Administration, Office Management, Personal Initiative, Problem Solving, Self Motivation

Application Close Date:

30/10/2025 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.