Admin Manager | Marketing Technology Industry

J-Recruit; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency in Kuala Lumpur is seeking an Admin Manager to oversee daily office operations and manage administrative staff. The ideal candidate should possess a Diploma or Bachelor’s degree in Business Administration and have 4–6 years of relevant experience, including 2 years in a supervisory role. Key responsibilities include coordinating office services and ensuring compliance with policies. This role offers various benefits such as annual leave and a performance bonus.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Performance Bonus

Qualifications

• Minimum 4–6 years of experience in office administration, with at least 2 years in a supervisory role.
• Excellent communication skills in English; Mandarin is a plus.

Responsibilities

• Manage day-to-day office administration including facilities, supplies, equipment, and vendor relationships.
• Supervise administrative staff and coordinate cross-departmental support functions.
• Develop, document, and implement standard operating procedures for administrative tasks.

Skills

Organizational skills

Communication skills in English

Proficiency in Microsoft Office

Problem-solving skills

Education

Diploma or Bachelor’s degree in Business Administration, Management, or related field

Job description

Admin Manager | Marketing Technology Industry

Diploma or Bachelor’s degree in Business Administration, Management, or related field.

Minimum 4–6 years of experience in office administration, with at least 2 years in a supervisory role.

Strong organizational, planning, and multitasking skills.

Excellent communication skills in English; Mandarin is a plus.

Proficiency in Microsoft Office and administrative tools.

Ability to work independently and proactively solve problems.

Education & Experience

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 4–6 years of experience in office administration, with at least 2 years in a supervisory role.

Skills & Competencies

• Strong organizational, planning, and multitasking skills.
• Excellent communication skills in English; Mandarin is a plus.
• Proficiency in Microsoft Office and administrative tools.
• Ability to work independently and proactively solve problems.

Office & Administrative Operations

• Manage day-to-day office administration including facilities, supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for office services and external partners.
• Oversee onboarding logistics for new hires (workspace setup, IT, access cards).

People & Team Support

• Supervise administrative staff and coordinate cross-departmental support functions.
• Facilitate communication between team members and departments to improve workflow.
• Support HR in activity reporting, attendance tracking, and basic employee records maintenance.

Process & Compliance

• Develop, document, and implement standard operating procedures for administrative tasks.
• Ensure compliance with company policies and assist in internal audit readiness.
• Coordinate with relevant teams for company licenses, certifications, and local compliance requirements.

Event & Travel Coordination

• Plan and coordinate company events, internal meetings, and team activities.
• Manage travel arrangements, itineraries, and expense reconciliation for staff as required.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Performance Bonus