Admin, Finance & Procurement (9 Months Contract Role)

Qra Grocer; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A modern neighbourhood grocer in Petaling Jaya seeks an Admin, Finance & Procurement professional for a 9-month contract role. You will support daily operations through financial management, procurement coordination, and administrative tasks. The ideal candidate holds a diploma or degree in relevant fields, possesses at least 1 year of experience in finance, procurement, or administration, and is detail-oriented and proactive. Fresh graduates are welcome to apply. This role offers an excellent opportunity to develop your skills in a vibrant team environment.

Qualifications

• Minimum 1 year in finance, procurement or administrative roles (retail or F&B industry preferred).
• Fresh graduates are encouraged to apply.

Responsibilities

• Support daily operations through efficient financial management and procurement coordination.
• Handle finance functions for account receivables and customer refunds.
• Maintain supplier database and process purchase orders accurately.

Skills

MS Office

Problem-solving

Communication

Interpersonal skills

Responsibility

Team player

Education

Diploma or Degree in Finance/Accountancy/Business Administration/Supply Chain/Procurement

Job description

Admin, Finance & Procurement (9 Months Contract Role)

About Qra (pronounced Q-ra) - is a modern, start-up, neighbourhood grocer; thoughtfully designed to bring communities closer through quality food, curated selections, and personalized experiences; all with a genuine Qra touch.

As an Admin, Finance & Procurement, you will play a vital role in supporting Qra’s daily operations through efficient financial management, procurement coordination, and administrative support. You will be responsible for ensuring smooth financial processes, timely sourcing of supplies, and accurate documentation, all contributing to the seamless running of our stores and central operations.

Key Responsibilities

Finance & Accounting

• Carry out finance function, particularly on account receivables and master data maintenance.
• Reconcile online and in-store sales collections and settlements.
• Review and process customer refunds.
• Handle gift card activation.
• Handle all billings for corporate customers (e.g. billing of supplier income).
• Support other accounting-related duties as required.

Procurement & Sourcing

• Maintain and update supplier database, pricing, and performance records.
• Process purchase orders accurately and in compliance with company procedures.
• Coordinate with receiving and operations teams to ensure proper stock posting and inventory accuracy.
• Monitor stock levels, lead times, and delivery schedules to prevent shortages.
• Verify supplier documentation (licenses, halal certificates, food safety compliance, etc.) where applicable.

Administration & Coordination

• Handle supplier onboarding/offboarding, SKU setup, and internal documentation.
• Manage general administrative tasks such as document control, filing, and internal reporting.
• Assist in operational support tasks as and when required by management.

Job Requirements

Requirements

• Candidate must possess at least a Diploma or Degree in Finance/Accountancy/Business Administration/Supply Chain/Procurement or equivalent.
• Minimum 1 year in finance, procurement or administrative roles (retail or F&B industry preferred).
• Fresh graduates are encouraged to apply.

Must-Haves

• Detail-oriented and analytical mindset, with a commitment to accuracy and financial excellence.
• Proactive and self-driven, with a hands-on approach to problem-solving and a strong desire to excel in the role.
• Strong interpersonal, negotiation, and communication skills to build lasting relationships.
• Always curious and innovative, with a pulse on changing consumer trends in the market.

Skills

• Experienced in MS Office.
• Demonstrate strong problem-solving capabilities.
• Team player with good communication and interpersonal skill.
• Possess a strong sense of responsibility and positive work attitude.
• Ability to manage high volume of tasks.