Admin Executive (Kuala Lumpur)

Sepadu Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Kuala Lumpur is seeking an Admin Executive to oversee and coordinate daily administrative operations. The ideal candidate will have a degree in Estate Management or Business Administration and experience in administrative roles, preferably within property management. Responsibilities include managing documentation, supervising staff, and ensuring compliance with relevant laws. Strong organizational, multitasking, and communication skills are essential. Fluent English and Bahasa Malaysia are required.

Qualifications

• Proven experience in administrative roles, preferably in property or facilities management.
• Good written and verbal communication skills.
• Able to work independently and collaboratively.

Responsibilities

• Supervise and coordinate administrative staff and office activities.
• Manage documentation related to property leases and maintenance contracts.
• Ensure compliance with property laws and safety standards.

Skills

Strong organizational skills

Multitasking skills

Fluent in English and Bahasa Malaysia

Education

Degree in Estate Management, Business Administration or related field

Tools

Property accounting systems

Microsoft Office

Job description

The Administrative Executive oversees and coordinates the daily administrative operations within the property management department. This role ensures the smooth functioning of office processes, supports management in decision-making, and maintains compliance with company policies and property regulations.

Job Title: Admin Executive
Report To: Building Manager
Department: Property Management
Location: Kuala Lumpur
Job Type: Full Time

Job Summary

The Administrative Executive oversees and coordinates the daily administrative operations within the property management department. This role ensures the smooth functioning of office processes, supports management in decision-making, and maintains compliance with company policies and property regulations.

Key Responsibilities

• Supervise and coordinate administrative staff and daily office activities.
• Manage documentation related to property leases, tenancy agreements, maintenance contracts, and renewals.
• Ensure compliance with property laws, safety standards, and internal procedures.
• Prepare reports, presentations, and performance summaries for management.
• Oversee billing, payments, and petty cash management.
• Assist in preparing budgets and tracking property-related expenses.
• Coordinate procurement of supplies, vendor contracts, and service providers.
• Liaise with property owners, tenants, vendors, and service providers.
• Handle escalated tenant issues and coordinate resolutions with the operations team.
• Schedule meetings, prepare minutes, and follow up on action items.
• Maintain and update property databases, tenant directories, and documentation archives.
• Generate management reports and support audit requirements.

Requirements

• Degree in Estate Management, Business Administration, Building Services or a related field.
• Proven experience in administrative roles, preferably in property or facilities management.
• Strong organizational and multitasking skills.
• Fluent in the use of property accounting systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently and collaboratively in a team environment.

Inquiries: Whatsapp to https://wa.me/60197072330

Apply online here: https://www.careers-page.com/sepadu

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.