Admin Executive (Japanese Speaker, Fresh Grad Welcome!) (ID: 687595)

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic restaurant in Kuala Lumpur is seeking an Admin Executive fluent in Japanese to support overall operations. Responsibilities include handling administrative tasks, assisting with accounting and HR, and coordinating store operations. The ideal candidate is a fresh graduate who can communicate effectively between the Japanese MD and local staff. Proficiency in Microsoft Office and own transport for commuting are required. This position offers an opportunity to gain valuable experience in a thriving environment.

Qualifications

• Fluent in Japanese conversation (certification not required).
• Proficient in Microsoft Office (Word, Excel, PowerPoint etc.).
• Own transport and willing to commute to Mont Kiara area.

Responsibilities

• Manage store documents including contracts and invoices.
• Process purchases and payments; verify invoices.
• Prepare shift schedules and coordinate staffing.
• Provide reporting for the Japanese MD and head office.

Skills

Fluent in Japanese conversation

Proficiency in Microsoft Office

Good communication skills

Job description

Admin Executive (Japanese Speaker, Fresh Grad Welcome!)

We are seeking a Japanese speaker Admin Executive for a Japanese restaurant located in Mont Kiara area. Fresh graduates welcome!

The admin executive is responsible for supporting overall restaurant operations, including administrative tasks, assisting with accounting and HR, store operation coordination, and communication support between the Japanese MD, head office, and local staff.

Job Responsibilities

Administrative and General Affairs

• Manage store documents (contracts, invoices, purchase orders, etc.)
• Data entry and preparation of daily reports and sales summaries
• Manage inventory and procurement of office supplies and consumables
• Handle mail correspondence and phone inquiries
• Ad-hoc tasks assigned by Managing Director

Accounting and HR Support

• Process purchases and payments; verify invoices
• Compile and report sales and expense data
• Support payroll processing and attendance management
• Handle staff onboarding and offboarding documentation

Store Operations Support

• Prepare shift schedules and coordinate staffing
• Manage reservation systems and customer databases
• Liaise with vendors (suppliers, cleaning, maintenance, etc.)
• Coordinate communication between the store manager and the owner (MD)

Communication and Translation Support

• Provide reporting, correspondence, and interpretation support for the Japanese MD and head office
• Communicate instructions to local staff and translate documents between Japanese and English

Job Requirements

• Fluent in Japanese conversation (certification not required).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint etc.).
• Own transport and willing to commute to Mont Kiara area.